Finance Assistant

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Job description

Finance Assistant

Job Type: Full-Time, Permanent

Salary: Competitive, based on experience

Job Summary:

We are seeking a diligent and detail-oriented Finance Assistant to join our dynamic team. The successful candidate will maintain accurate financial records, performing routine calculations, and assisting with financial reporting and analysis.

Finance Assistant Key Responsibilities:

Accounts Payable and Receivable:

• Process invoices, verify financial data, and ensure timely payments.
• Manage accounts receivable, including invoicing clients from our inventory system and following up on outstanding payments.
• Reconcile accounts payable and receivable ledgers to ensure all payments and invoices are accounted for and properly posted.

Bank Reconciliations:

• Perform regular bank reconciliations to ensure the company's financial records match bank statements.
• Investigate and resolve discrepancies in a timely manner.
• Data Entry and Record Keeping:
• Accurately enter financial data into accounting systems.
• Maintain and update financial records and documentation.

Financial Reporting:

• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Support the Company Directors in budget preparation and forecasting activities.

Audit Support:

• Assist with internal and external audits by providing necessary documentation and information.
• Ensure compliance with financial policies and procedures.

Expense Management:

• Monitor and manage employee expense claims, ensuring compliance with company policies.
• Process reimbursements and track expenditure.

General Administrative Support:

• Provide administrative support, including filing, photocopying, and handling correspondence.
• Assist with other finance-related tasks and projects as required.

Qualifications and Experience:

• A degree in Finance, Accounting, Business Administration, or a related field preferred.
• Professional certification such as AAT, ACCA, or equivalent is an advantage.Minimum of 1-2 years of experience in a finance or accounting role.
• Experience with accounting software (e.g., QuickBooks, Sage, Xero) is highly desirable.
• Strong numerical and analytical skills.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

Additional Requirements:

Access to a car and a valid driver's license are essential due to travel requirements between office locations.

Personal Attributes:

Highly motivated and proactive.

Ability to handle sensitive and confidential information with discretion.

Problem-solving mindset with the ability to think critically.

Working Conditions:

• Office environment with standard working hours (e.g., 9.30 AM 5.30 PM).
• Travel between office locations is required; a car and valid driver's license are essential.

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