Commercial Cost Manager (Estates)

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Job description

I am working with a Ministerial Department who are looking for a Commercial Cost Manager with Estates experience for 6 months.

The role is full time, to start ASAP and paying 500 Umbrella per day. The role is inside IR35.

The role is hybrid and you will need to commit to working 2/3 days in any of the following locations London, Birmingham, Cardiff, Manchester, Leeds, Sheffield, Blackpool, Newcastle or Glasgow.

The role will provide support to the Cost Management Lead in:
Overall governance and management of Estates Services costs
Providing robust and accurate cost information as required. Including supporting the Finance Business Partner with budgeting/forecasting and providing management information to the relevant stakeholders
Responsible for validating, controlling and reporting of all costs associated with Estates Services, ensuring adherence and compliance with financial rules, policies, processes and procedures
Responsible and accountable for the Authority Supply Chain Members (ASCMs) application for payment process
Line Management of Cost Managers and Cost Management Assistants, ensuring that estimates, invoices and applications for payment are accurate and paid in accordance with the ASCMs contractual terms

As a Senior Cost Manager your main responsibilities will be:

Responsible for the oversight of the Purchase to Pay process and Purchase Order management for Estates Services, ensuring correct allocation based on financial policies and rules
Supporting the Cost Management Lead in the management of the Estates Services budget and associated purchase orders
Operating robust cost controls ensuring adherence to Authority Supply Chain Members (ASCM) contractual terms and conditions, including contractual value
Supporting the Estates Teams to manage and control the contract spend.
Challenge and assure, as appropriate, ASCM applications for payment and estimates associated with Estates Services ensuring adherence to contractual terms and value for money
Manage and facilitate the application for payment process, ensuring compliance with the AFP timetable, the ASCM contractual payment terms, engaging the appropriate stakeholders and gaining the necessary approvals
Issuing of the payment certificate to the ASCM and Integrator (for upload to system) instructing invoice generation, working closely with the cost managers to monitor and govern ASCM payment status
Work in partnership with the Cost Managers and Integrator to ensure accurate cost allocation of the ASCM invoice file and monitor progress to ensure prompt payment
Supporting the Cost Management Lead and working in partnership with the Finance Business Partners, providing timely, cost information in support of month end financial management reporting
Work collaboratively with the Finance Business Partners to align actual costs, savings and financial risks with monthly financial forecasting associated with Estates Services
Ensuring adherence to month end reporting timetables

Essential Skills, Knowledge & Experience

Experience of managing an end to end Purchase to Pay process including facilitating payments, compliance with contractual payment terms and engaging with the appropriate key stakeholders for all approvals
Experience of interpretation and analysis of data using Advanced Excel, to inform decision making by internal / external stakeholders. Encouraging collaborative working by presenting data and information to non-financial/financial experts
Operating robust cost controls ensuring adherence to Supplier contractual terms and conditions
Demonstrable experience of building a culture of continuous improvement to drive efficiency and delivery of the Estates strategic priorities eg Work Place Services
Ability to work at pace, with rigor and attention to detail, be accountable and own problems through to their conclusion
Substantial knowledge of Real Estate and related Statutory, Regulatory and Legislative requirements.
Financial management experience gained within the Property/Facilities Management division of a complex, matrix organisation.
Experience of managing a team, providing clear, visible and strong leadership and engagement, driving high performance and quality.

Please only apply for the role if you are an experienced Commercial Cost Manager, with Estates experience, and available on no more than a week's notice.

Closing date: 1st October (this may be closed sooner if enough applications are received)

Thank you

Charlotte

Eden Brown Synergy is an equal opportunities employer.

Eden Brown Limited is a limited company registered in England and Wales with registered number (phone number removed). Our registered address is 5th floor 4 Coleman Street, London, EC2R 5AR, part of nGAGE Specialist Recruitment Limited T/A nGAGE Talent. Please consider the environment before printing this e-mail. This message is intended solely for the addressee and may contain confidential information. If you have received this message in error, please send it back to us, and immediately and permanently delete it. Do not use, copy or disclose the information contained in this message or in any attachment. We take reasonable precautions to ensure no viruses are present in this email but cannot accept responsibility for any loss or damage sustained as a result of computer viruses and the recipient must ensure that the email (and attachments) are virus free.

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