Office Administrator

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Job description

Are you a highly organised and efficient Office Administrator? Are you looking to work with a company that's growing fast and committed to investing in their people? If you're looking for a place to develop your skills, work with a great team, and contribute to meaningful projects, our client would love for you to join them on their journey!

Our client is at the centre of some of the most exciting industries, providing cutting-edge connectivity solutions that power smart city transformations and innovation. From bespoke cable assemblies to integrated cabinets and managed services, they support engineers across a range of industries, helping them boost productivity and efficiency.

Who They're Looking For:

The ideal candidate will manage day-to-day administrative tasks, ensuring the smooth running of the office. Key responsibilities include handling customer interactions, maintaining accurate records, and supporting the production, purchasing, and sales departments with paperwork and filing. You will also oversee timesheet management, credit card reconciliation, and supply orders.

Key Responsibilities:

• Filing and Documentation:
  • Maintain and organise office files, both electronic and paper-based.
  • Raise and process paperwork for production, purchasing, and sales departments.
  • Ensure all documents are accurate and filed in a timely manner.
• Customer Interaction:
  • Greet and meet customers, providing assistance or directing them to the appropriate departments.
  • Arrange and coordinate customer appointments as required.
• Timesheet and Financial Administration:
  • Collect, verify, and complete timesheet information for all staff.
  • Reconcile company credit card statements and process related paperwork.
• Booking and Supply Management:
  • Book hotels, transportation, and other accommodations as necessary for staff or guests.
  • Manage office supply inventories, including tea, coffee, and other essentials, ensuring stock levels are maintained.
• Administrative Support:
  • Assist with general office duties such as answering phones, responding to emails, and supporting team members with ad hoc tasks.
  • Coordinate appointments and meetings, ensuring schedules are organised and up-to-date.

Requirements:

• Proven experience in an administrative or office management role.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise tasks effectively.
• Experience in credit card reconciliation and timesheet management is a plus.

How to Apply:

If you are interested in this position and would like to learn more our client would love to hear from you! Please attach an up to date copy of your CV to the link provided and they will be in contact.

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