Senior Accounts Assistant

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Job description

Accounts Assistant, Senior, Hybrid, Gloucestershire, Full-time, Permanent

Your new company
Hays is collaborating with a retail & consumer goods organisation based in Tetbury, who are proud to be a family-run which has been established since 1987, and has only grown in turnover since Hays first collaborated with the company in 2015, with a current turnover value of £30m+. Prioritising quality, innovation, and exceptional customer service, with a focus on sustainability and environmental responsibility, the organisation is driven to reduce its carbon footprint and minimise waste, while being a dominant leader in gardening design and retail. They are seeking to employ an experienced Accounts Assistant who is malleable, forward-thinking and ready for a new challenge!
Salary: £26k to £30k per annum, negotiable, slightly dependent experience.Working days & hours: Monday to Friday, 8:30AM - 5PM, with a 30-minute lunch. Hybrid working with 3 days on-site & 2 days from home/WFH.
Your new role As an Accounts Assistant, you will play a crucial role within the finance team in ensuring you add value and increase operational efficiency during a time of change- responsibilities can be split between transactional (50% Purchase ledger responsibilities day-to-day), expenses and some aspects of Assistant Accounting for month-end support. i. Accounts Payable/Purchase Ledger

Managing a busy purchase ledger inbox

Forwarding supplier invoices to the departmental manager for approval, ensuring they are back and recorded in a timely manner

Following up with suppliers and internal colleagues for any missing invoices or credit notes

Entering approved invoices daily, uploading the invoice and approval to the invoice line

Costing the invoice to the correct nominal code/cost centre, ensuring correct application of input VAT

Processing weekly and month-end supplier payment runs across 4 entities and includes uploading the payment files for import onto the bank platform, and sending out remittance advice.

Supplier statement reconciliation at month-end ensuring statements are received from most suppliers

Entering and coding approved staff expenses ready for the next weekly payment run

Entering foreign stock invoices from our buying department.
Processing foreign payments on a weekly basis as approved to include entering the payments on the MoneyCorp platform ready for approval.

Setting up new supplier accounts to include credit application forms

Timely closure of the purchase ledgers each month

Process foreign invoices, payments and deposits in multiple currencies

Ensure HMRC compliance for VAT purchases

Involvement in the month-end close process

Updating and maintaining supplier records

ii. Credit Cards

• Entering and analysing and coding credit cards monthly (x8), ensuring obtaining VAT receipts, filing in a tidy and logical manner, reconciling the accounting system to the credit card statements.

iii. Bank

• Entering transactions from the trading bank account daily and reconciling.
• Completing month-end bank reconciliation both the manual spreadsheet and the accounting system

iv. Sales Ledger

• Supporting the sales ledger role, which will include assisting to chase overdue accounts, processing credit card receipts, working remotely with the sales ledger clerk.

v. Ad-hoc / other aspects (Assistant Accounting support responsibilities)

• Assisting with the month-end between the 2 entities. This might include calculating prepayments, accruals, updating foreign deposits.
• Analysing data calculating the journal required to match the cost of sale to the sale
• Supporting the bookkeeping service by processing the monthly accounts for our 2 smallest entities
• Being proactive in accounting and bank financial audits
• Support the finance and wider teams with additional tasks as required

What you'll need to succeed

Proven experience in a fast-paced Purchase Ledger environment

Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively

Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and suppliers

Meticulous attention to detail to ensure accuracy in all work

Ability to thrive in a dynamic environment and handle pressure

Strong working knowledge of Excel, Word, and Outlook

Collaborative approach to work and willingness to support the wider finance team

Passion for learning and developing new skills

Aptitude for technology and willingness to learn new software

Familiarity with Sage200. Also, Caliq or Lightyear is advantageous/desirable in line with the company's future projects for 2025.

What you'll get in return

Hybrid working structure - 2 days from home per week

Truly competitive salary, in line with the current market rate

25 days Annual leave, plus bank holidays

Study support post-probational period of 3-months

Life Insurance

Parking on-site

Enhanced, contributory pension scheme

DIS benefit of 3 x annual salary

Fresh fruit/refreshments in the office

Company social events

EAP programme

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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