Project Administrator

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Job description

Position: Project Administrator
Location: Project-based

Overview

The Project Administrator will manage and oversee the day-to-day handling of design information during the Pre-Construction Services Agreement (PCSA) stage, ensuring efficient documentation and communication with all team members. Reporting on a project-specific basis will be to the assigned Divisional Director and Project/Senior Project Manager, with overall guidance from the Document Control Manager.

Responsibilities

• Support project teams by maintaining up-to-date information and creating/updating document registers.
• Set up document storage systems, both physical (e.g., site folders) and digital (e.g., Egnyte, Aconex).
• Administer user access on platforms such as Open Space and SnagR.
• Track and ensure timely responses for RFIs, technical submittals, and related documents.
• Foster positive relationships with clients, contractors, suppliers, and internal teams.
• Ensure compliance with project-specific standards for documentation distribution and quality assurance.
• Prepare and distribute daily/weekly reports and manage CVIs, CAIs, and site instructions as needed.

If the project team is based on-site during the PCSA stage, additional tasks may include ordering IT equipment, stationery, PPE, and supporting site setup.

General Company Duties

• Attend company and client events, promote company ethos, and uphold quality, environmental, and health & safety standards.
• Support internal initiatives, including development appraisals and quality compliance with ISO 9001, 14001, and 45001.

This description may be adjusted to reflect project-specific needs and requirements.

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