Finance Assistant

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Job description

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position.

Our client was founded in 2003, and they are a privately-owned specialist in logistics and freight forwarding, excelling in worldwide, time-critical logistics solutions.

Their team is dedicated to delivering on-time, customised event transport solutions to valued clients spanning the world of Live Touring, Theatre, Film, TV and Sport. They work closely with their clients to deliver the most budget-efficient, time-sensitive solutions, based on the individual requirements of each project.

They are now looking for a new member of staff to join them:

Finance Assistant

Responsibilities

• Support the Finance Manager and undertake any reasonable ad-hoc requests by your manager.
• Monitor multiple inboxes and react in a timely manner to emails and queries from customers and suppliers.
• Match bank account and credit card transactions in Xero.
• Obtain current exchange rates daily and update in BoxTop.
• Match supplier invoices to costs in BoxTop against the correct job and query any discrepancies and escalate when needed.
• Transfer supplier invoices from BoxTop to Xero once costs have been matched correctly.
• Ensure all overhead invoices are correctly authorised and posted to Xero in a timely manner.
• Reconcile supplier statements in a timely manner.
• Produce a payment run schedule ready for approval from the Finance Manager.
• Promptly transfer sales invoices from BoxTop to Xero.
• Credit Control tasks including chasing overdue Invoices and phoning customers.
• Investigate and resolve outstanding creditors and debtor items without delay.
• Request invoices or remittances for any unallocated payments.
• Send customer statements regularly ensuring payments are received on time and chase overdue payments weekly.
• Produce a weekly debtors report and highlight any issues to senior management.
• Reconcile company credit card purchases in a timely manner.
• Maintain job related expenses in BoxTop and Xero.

Essential Skills, qualifications and experience

Minimum of two years experience in a similar role.

Excellent IT skills with experience of working with Microsoft Office packages and an intermediate to advance practice of Excel skills

Proficient in using Xero accounting software.

Experience of using freight software is advantageous.

Previous experience of working with multiple currencies is desirable.

Attention to detail and accurate data inputting skills.

Proactive with an ability to organise own workload.

Strong time management skills with an ability to work under pressure when adhering to competing deadlines.

Ensure that all accounts receivable activities comply with relevant financial policies and procedures.

Person Specification

• Ability to work independently and as part of a team.
• Self-motivated and professional with a confidence to work effectively on their own.
• Positive attitude with the ability to assess any issues and come up with solutions
• Demonstrable honesty and integrity as the Finance Assistant will be working with highly confidential information that cannot be disclosed.
• Display a willingness to learn new processes and train.
• Excellent communication skills (verbal and written).
• Team player.

Desirable skills, qualifications, and experience

• Xero Software
• BoxTop - highly desirable

Hours

Monday - Friday 09 30

Reporting to

The Finance Manager

Location

This is an office-based role located in the London postcode of UB3

Benefits

25 days Annual Leave plus Bank Holidays

Private Medical Insurance

Company Pension

On-site Parking

Salary Guidelines

£28,000 - 30,000

Our client is an equal opportunities employer and does not discriminate in employment matters on the basis of race, ethnicity, religion, gender, age, disability, social background or any other protected class. They support workplace diversity and believe it creates dynamic and effective organisations. They are working hard to increase diversity in their team and encourage applications from all with protected characteristics. They are committed to making their roles and culture inclusive.

Please make it known if you require any reasonable adjustments throughout the application and interview process. Our client offers all employees the opportunity to have their own reasonable adjustments plan if required during their time employed with our client.

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