Accounts Assistant

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Job description

Please review our exciting new role at the ITHR Group, working with us as part of our dynamic finance team across multiple global recruitment brands. Send us your CV ASAP for immediate review.

ROLE OVERVIEW

Temporary maternity cover role processing contractor timesheet payments and client invoicing (for contractors and permanent position) and associated P&L and Balance Sheet reconciliations and reporting. Supporting the Group Finance & Operations Director in other related finance department roles and tasks

PERSON SPEC AND KEY SKILLS

To be successful in this role, the candidate will be able to demonstrate the following key experiences and skills:

• Previous experience gained in a Recruitment Business/Agency in a similar role;
• Consistent attention to detail and a professional outlook to ensure accurate delivery of task;
• Methodical approach and good organisational ability;
• Computer literate in Microsoft products and an understanding of CRM and accounting systems would be advantageous (Sage 50, InTime - timesheet processing system);
• Sound background in English and Maths: written professional communication and figure work is a key component in this role;
• Excellent verbal communication skills;
• The ability to work under pressure and to deadlines in potentially confidential environments;
• Previous experience of working in a finance function including an understanding or accrual and prepayments and P&L and Balance Sheet reconciliations;
• Enthusiastic, motivated and a dedication to succeed

KEY DUTIES

CONTRACTOR TIMESHEETS

• Review and check of timesheet uploads to the timesheet processing system
• Self-billing check and value reconciliation
• Timesheet push to Sage 50 - contractor/client
• Client Purchase order tracking
• Liaison with contractors, sales consultants and other key personal to deal with any related queries

CONTRACTOR PAYMENT AND CLIENT INVOICING

• Sage reconciliation to timesheet processing system Issue of client invoices-contract and perm (traditionally as well as uploading to client portals etc)
• Contractor payment and remittance advices
• Contract payment uploads to on-line banking (checking and agreeing back to ledgers)

SALES AND COST OF SALES RECONCILIATIONS

Reconciliation of timesheets paid, invoiced and outstanding to timesheet processing system Processing of accruals journals and reversals Divisional and consultant margin reports

CREDIT CONTROL

Chasing any outstanding client invoices for payment

CASH AND TREASURY

• Liaison with FD for cash requirements for contractor payments
• Update of Cash flow forecasts for divisional bank accounts in conjunction with FD

BALANCE SHEET

Monthly journals and reconciliation of key balance sheet accounts to include contractor accruals, accrued and deferred revenue and CoS, commission accruals, inter-company accounts

MANAGEMENT REPORTING

Preparation of monthly division P&Ls in so far as sales and cost of sales

GENERAL

Assistance in other sales and CoS related accounting areas or other related accounts assistant tasks where necessary in conjunction with wider requirements of the finance function

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