Accounts Assistant

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Job description

Job Title: Accounts Assistant

Location: Work from Home

Department: Finance

Reports to: Head of Finance

Job Type: Part-time (2 days a week)

Salary Range: 30-35k pro-rata

Job Summary:

We are seeking a detail-oriented and motivated Accounts Assistant to join our finance team. The successful candidate will support the accounting department by performing a variety of accounting and clerical tasks. This role is essential in ensuring the smooth operation of financial activities and maintaining accurate financial records.

Key Responsibilities:

1. Accounts Payable:
   • Process invoices, verify financial data for use in maintaining accounts payable records.
   • Ensure invoices are paid in a timely manner.
   • Reconcile purchase orders to invoices and statements.
   • Address and resolve any discrepancies or issues with vendors.
2. Accounts Receivable:
   • Assist in the preparation of invoices and bill customers.
   • Follow up on outstanding payments and manage the collection process.
   • Reconcile customer accounts and process customer refunds.
3. Bank Reconciliation:
   • Perform regular bank reconciliations to ensure all transactions are recorded and discrepancies are resolved.
4. General Ledger:
   • Assist in maintaining the general ledger by posting journal entries.
   • Help prepare monthly financial reports and assist in month-end closing activities.
5. Clerical Support:
   • Maintain organised financial records and ensure documentation is accurately filed.
   • Perform general administrative tasks such as data entry, filing, and answering phones.
   • Assist with the preparation of financial documents for audits.
6. Expense Management:
   • Review and process employee expense reports.
   • Ensure compliance with company policies and procedures.

1. Financial Reporting:
   • Assist in the preparation of reports, summaries, and analysis of financial data.
   • Support the finance team in budgeting and forecasting activities.

Qualifications:

• Education:
  • Relevant certifications (e.g., AAT) are a plus.
• Experience:
  • Proven experience as an Accounts Assistant or in a similar role.
  • Familiarity with accounting software (preferably Xero) and MS Office (especially Excel).
• Skills:
  • Strong numerical and analytical skills.
  • Excellent attention to detail and accuracy.
  • Good organisational and time-management skills.
  • Ability to handle sensitive information with confidentiality.
  • Effective communication skills, both written and verbal.

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