Editorial Assistant

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Job description

Springer Nature

Job Title: Editorial Assistant, Nature Research

Location:



Short Summary of the Division

The Editorial Support Team sits within the Editorial Operations Division, which supports the Springer Nature Journals group by connecting the editorial and publishing needs of the journals portfolios to the people, systems and processes that will support them. The Editorial Support Team's primary function is to provide best-in-class editorial support to authors, editors (internal and external) and peer reviewers from the point of submission through to acceptance.

Purpose of the Role

• Support authors, reviewers and editors with the processing of manuscripts from submission to acceptance
  
• Ensure journal requirements are met by performing quality checks and obtaining required forms.
  
• Maintain accurate person records and manuscript history by following agreed workflows
  

Responsibilities

• Manage the flow of manuscripts from submission to acceptance through the manuscript tracking system (MTS); perform quality checks on manuscripts and ensure all required legal paperwork is collected and stored.
  
• Provide support for Authors, Reviewers and Editors; troubleshoot and assist with system issues and escalate to the relevant teams as required.
  
• Maintain correct information within the databases; update and merge person records within the MTS and ensure manuscript information is correct.
  
• Assist with editorial reports and other ad hoc tasks associated with the editorial workflow.
  
• Provide team cover during periods of absence.
  

Experience, Skills & Qualifications

Experience:

• Experience working in a fast-paced office environment is preferred.
  
• Microsoft Office and Google suites; database management
  

Skills/Knowledge:

• Excellent communication skills - both written and verbal
  
• Strong interpersonal skills and a customer service ethos
  
• Ability to follow instructions and adhere carefully to established procedures
  
• Ability to work to a specified list of priorities with speed and accuracy
  
• Ability to organise and juggle a varied workload under pressure and to work quickly and efficiently without constant supervision
  
• Capacity to make thoughtful decisions and use initiative
  
• Attention to detail
  
• Punctuality and reliability
  
• A positive attitude in the workplace and a willingness to co-operate with colleagues
  

Qualifications

Educated to degree level desirable but not a requirement

Need to be Capable of:

Please select no more than 5 essential Capabilities from the list below and delete those that are not applicable for this role

2. Customer Focus (internal and external customers)

Nurtures relationships by recognizing and delivering on internal and external customer's needs and opinions. Helps others to understand the implications of their decisions. Develops and sustains productive internal and external customer relationships.

3. Relationship Building/ Teamwork (incorporating Communication, Influencing and Trust)

Builds effective relationships through positive communication that motivates and influences others. Honest and trustworthy; a valued team member, actively involved in achieving team objectives. Works cooperatively and flexibly with other members of the team.

4. Managing Complexity (incorporating change management and flexibility)

Is able to work effectively in a highly complex, diverse, changing environment. Maintains a high level of performance under conditions of increased pressure, competition and adversity. Proactively pursues opportunities to drive change that add value to the business.

7. Personal Effectiveness (incorporating results focused, productivity, ownership, delegation)

Produces outstanding results both professionally and personally by being proactive and committed. Continually focuses on achieving positive results contributing to the overall success of the business.

Signed by the employee: _ Date: _

With consultation this job description can be altered by management. Tasks included are not limited to those detailed above.

An electronic copy of this signed form should now be sent to your HR department

Job Posting End Date:
14-11-2024

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