Events and Facilities Officer

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Job description

Events and Facilities Officer

Our client is seeking an Events and Facilities Officer start asap on a temp basis for 9 Months; The role is Office based £19-20 Per Hour;

Who will you be working for?
Our Client is an innovative healthcare organisation located in the City of London.
Location is Tower Hill

Your responsibilities will include:

To provide administrative support to the Events and Facilities Manager, in particular reference to responding to event requests, providing information to ensure events consistency.

Events administration

Daily monitoring of both Events inboxes for both internal and external enquiries Daily monitoring of Headbox leadfeed and booking in external clients alongside the Events and Facilities Manager Maintain the events CRM database Respond to all queries by providing the required information and updating the Events and Facilities Manager Provide monthly reports, detailing merchandise sales and stock lists as well as status of monthly internal and external events, invoicing levels. Facilities administration

Monitor the Facilities inbox and action requests for any maintenance tasks, stationery enquires and merchandise requests Maintain the PPM (planned preventative maintenance) schedule, by booking in contractors as and when required Call in reactive maintenance requests, as required Work with the wider team to overhaul and maintain the Facilities section of the College intranet Compile monthly Facilities updates to be uploaded to the College intranet Upkeep of all facilities documentation in collaboration with the Archive and Records Manager What you will need:

Excellent administrative skills and proven administration experience in a busy, customer-focused environment Experience of working in a Facilities/Estates environment Excellent interpersonal and communication skills Experience of administering and organising events and workshops Experience of working with Health & Safety rules and regulations Excellent written communication for correspondence

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