HR and Payroll Assistant

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Job description

Job Title: HR & Payroll Assistant
Location: Belvedere
Job Summary
We are seeking a highly organised and detail-oriented HR & Payroll Assistant to support our HR and Finance teams in managing daily administrative tasks, payroll processing, credit control, purchasing, and basic bookkeeping. This role is integral to ensuring smooth HR operations and accurate financial reporting, including profit and loss statements. The ideal candidate will have a blend of HR administration skills and financial acumen, with a proactive approach to problem-solving and excellent communication skills.
Key Responsibilities
1. HR Administration

• Manage and maintain employee records, ensuring accurate and up-to-date information in HR systems.
• Assist with onboarding new employees, including coordinating paperwork, background checks, and orientation sessions.
• Support the HR team with general administration tasks, such as preparing HR documents, handling employee queries, and scheduling meetings.
• Track employee attendance, leave requests, and manage associated records.

2. Payroll Processing

• Accurately process payroll on a weekly/bi-weekly/monthly basis, ensuring compliance with company policies and legal requirements.
• Prepare and distribute payslips and respond to payroll-related inquiries from employees.
• Assist in calculating deductions, bonuses, and adjustments to ensure correct payroll distribution.
• Support year-end payroll tasks and documentation, such as P60s and P11Ds (or equivalent), as needed.

3. Credit Control

• Monitor outstanding invoices and work closely with clients to ensure timely payments.
• Manage the process of chasing overdue accounts, following up on aged debt, and negotiating payment terms when required.
• Produce and distribute statements and reminders, while maintaining detailed records of communications with clients.
• Report on the status of outstanding payments and highlight areas of concern to management.

4. Purchasing

• Handle purchasing activities for the company, including sourcing and ordering supplies, equipment, and other resources.
• Manage vendor relationships and negotiate pricing to ensure cost-effectiveness.
• Track and record all purchases, ensuring proper documentation for each transaction.
• Coordinate with departments to understand purchasing needs and maintain adequate inventory levels.

5. Bookkeeping & Accounts to Profit and Loss

• Record and maintain financial transactions, including accounts payable and receivable.
• Reconcile accounts to ensure accuracy in financial statements and assist with monthly financial closings.
• Prepare reports to support the preparation of profit and loss statements.
• Assist the finance team with any additional accounting tasks as needed, such as tax documentation, audits, and budgeting.

Qualifications and Skills

• Proven experience in HR administration, payroll processing, or a similar role.
• Basic accounting knowledge and familiarity with bookkeeping practices.
• Strong organisational skills with attention to detail and accuracy.
• Excellent interpersonal and communication skills to liaise with employees, clients, and vendors.
• Ability to handle sensitive and confidential information professionally.
• Proficiency in MS Office (Excel, Word) and experience with HR/payroll/accounting software (e.g., specify software if relevant ).

Preferred Qualifications

• Relevant certification in HR, payroll, or accounting.
• Knowledge of UK employment law and payroll regulations (or relevant for the job location).
• Familiarity with credit control processes and experience in a multi-functional administrative role.

Pay: 28,990 to 32,500

Hours; Monday 8am-5pm

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