Office Manager

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Job description

Facilities Office Manager (Facilities, Contract Management, Vendor Management)

Location: Ideally in the Surrey area commutable from Bromley, Woking, Croydon, Crawley, Wimbledon, Feltham, Slough. Guildford, Dartford, Woolwich, Gravesend, Maidstone, Twickenham

Remuneration: £35,000 £45,000 (depending on experience), annual bonus, holiday, pension, medical + additional benefits

We are seeking an experienced Facilities Office Manager with experience of managing an office/facilities, vendor management and contract management, to support the Managing Director (MD) on a permanent, full-time basis. This role will be based on-site and requires an enthusiastic and extremely organised and diligent candidate who is adaptable, proactive, and capable of working in a variety of environments. The ideal candidate will thrive in a dynamic workplace, be open-minded, and engage positively with diverse teams, using challenges as opportunities for growth and improvement.

Facilities Office Manager Responsibilities:

• Prior experience with managing business vendors and contacts, renegotiating contracts ensuring close control of financial budget.
• Ensure facilities/offices are functional, operational and fully H&S compliant.
• Coordinate and schedule internal and external meetings, travel, accommodation, and other administrative duties for the MD and senior leadership team.
• Handle confidential tasks and personal administration for the MD and senior team members.
• Collaborate closely with the MD and senior leaders on all aspects of the business.
• Manage calendars and schedules for senior management, including organising executive and client meetings.
• Manage the ordering of office supplies, equipment, and furniture, either locally or from approved suppliers.
• Process expenses and approve invoices for payment.
• Serve as the point of contact in the absence of the IT Administrator.
• Maintain and update office policies and procedures.
• Ensure all legal agreements are scanned, filed, and securely stored.
• Keep office safe filing systems organised and up to date.

Required Experience & Skills:

• Prior experience with managing business vendors and contacts, renegotiating contracts ensuring close control of financial budget.
• Previous track record as a Facilities Office Manager or similar role.
• Ideally a background from Engineering, Manufacturing, Rail, Automotive, Aerospace or similar industry sector.
• Strong planning, organisational, and time-management abilities.
• Self-starter with the ability to work independently.
• Advanced proficiency in Microsoft Word and Outlook.
• Knowledge of PowerPoint and website management is beneficial.
• Excellent communication skills, with the ability to interact effectively at all levels within the organisation.

This is an exciting opportunity for an organised and adaptable individual to play a critical role in supporting our MD and ensuring the smooth operation of our office. To apply for the Facilities Office Manager vacancy, please click on the apply button. Your CV will be submitted to Cognize Technical Recruitment, a specialist technical recruitment agency for the Automation, Engineering and Manufacturing industry sectors.

Vacancy Ref: V36570

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