HR Assistant/ Administrator - 12 Month FTC

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Job description

Job Description: People & Culture Administrator

We are seeking a detail-oriented and proactive individual to support our People & Culture team with a range of administrative tasks and processes. The successful candidate will play a pivotal role in ensuring the smooth operation of our HR functions, contributing to an efficient and positive employee experience.
Key Responsibilities:

• Maintain accurate and up-to-date employee records across both digital HR systems and physical filing systems.
• Coordinate the onboarding process by issuing employment offers and reference requests, tracking their completion, and ensuring timely follow-up.
• Manage employee lifecycle data, including onboarding new hires, processing leavers, and overseeing probationary period procedures.
• Generate and provide reports as requested by the People & Culture Manager, Director, and other department leads.
• Support return-to-work processes and assist with absence tracking and reporting.
• Facilitate the induction process for new employees, ensuring they are welcomed and set up for success.
• Respond to employee inquiries regarding holidays, benefits, and other related matters.
• Assist with employee relations activities, including preparation and administration for focus groups, disciplinary and grievance meetings, exit interviews, and performance reviews.
• Compile and submit accurate payroll information.
• Provide administrative support for fundraising initiatives and performance management activities.
• Manage administrative tasks related to learning and development programs.
• Collaborate on various projects and tasks as assigned by the People & Culture leadership team.

What We're Looking For:

• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency in HR systems and standard office software.
• Ability to handle sensitive information with discretion and professionalism.
• A proactive attitude with a willingness to support the team wherever needed.

This role is an excellent opportunity for someone looking to make a meaningful impact within a dynamic People & Culture team.

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