Administration Assistant

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Job description

Administration Assistant

Job Type: Full Time, Permanent

Location: Borehamwood

Salary: £Competitive

Start Date: January 2025

About Us

Established in 1975, Sopher + Co is a trusted business adviser of choice for entrepreneurs, owner-managed businesses, high net worth individuals, professional partnerships and expats. Our roots in Elstree led to our early client base in the media and entertainment industry. Since then, we have grown immensely, with our portfolio now spanning over 20 industries. Our success is within our people - with endless opportunities and open-mind approach, Sopher + Co is a place where you can drive your career and ambitions forward, sharing and promoting our commitment to excellent client experience.

We have an exciting opportunity for an Administration Assistant to join our highly successful Accountancy Practice in Borehamwood. The role will involve supporting all departments with general administration duties which will involve data entry of information on client accounts, scanning documents for electronic filing, stationery, lunch orders, photocopying of documentation as well as Reception cover.

Information may be required from various sources to complete client files, including telephone enquiries, therefore it is essential that you ll be confident in dealing with people of all levels and also be confident in your approach.

Your duties will include, but are not limited to:

• Providing general administration duties across all departments within the Firm.
• Maintaining general tidiness, cleanliness & replenishment of meeting room supplies of meeting rooms and general areas.
• Answering and directing phone calls promptly and politely.
• Relief Reception cover.
• Arranging and processing tracked and special deliveries & organising couriers.
• Organising and schedule appointments.
• Distributing email, correspondence memos, letters, faxes and forms.
• Photocopying, scanning and printing duties.
• Electronic filing.
• Ordering office and kitchen supplies, ensuring sufficient stock of supplies in each kitchen each day, research new deals and suppliers.
• Acting as the point of contact and provide general support for internal and external clients.
• Liaising with Senior and executive management to handle requests and queries.
• Organising and franking outgoing post, ensuring the log is up to date.
• Any other job-related tasks as directed by manager.

About you

Sopher + Co take pride in their employees and their achievements whilst praising and recognising hard work. We are looking for people who embrace the 3 C s change, challenge and commitment. We enjoy working with people who can work well with others and in turn enjoy working amongst a diverse team of professionals.

We ll need you to have a keen eye for detail, teamed with the ability to spot any inaccuracies or duplications and provide resolutions. Efficiency and accuracy are key, as well as exceptional interpersonal skills, effective communication, and the ability to work to tight deadlines. Additionally, the role requires the ability to network internally and externally, along with the ability to apply and expand your expertise.

This is an entry level role and would be ideal for someone who is looking to take the first step in their career or recent graduate. You ll be confident in communicating with more senior members of staff and not be afraid to ask questions to assist in your progression. You will also have/be:

• Accurate keyboard skills, both written and numerical.
• Competent using Microsoft Office suite, including Excel and PowerPoint.
• Outstanding time management skills and ability to prioritise work.
• Excellent work ethics and eagerness to learn.
• Exceptional interpersonal skills and ability to communicate with people at different levels.
• Great attention to detail and problem-solving skills.
• Strong organisational skills with the ability to multi-task.
• Have an organised approach to your work and ideally have experience in working to strict deadlines.
• Be comfortable in administering repetitive tasks on some occasions, although we will make every effort to vary your workload.

In Return

We will offer you a competitive package, including extensive benefits for you and your family, a comfortable warm and friendly environment with great people and the chance to work with some of the most prestigious clients that no other family-based firm can offer. Sopher + Co strongly believe in staff development and continuously encourage internal progression.

Sopher + Co is committed to the principle of equality of opportunity in employment and we expect all our employees to act in accordance with this policy, we recognise the key role it plays in the success of our business.

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