Admin / Receptionist - Term Time Only

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Job description

This is a full-time Term Time only role to be based in Sevenoaks. The role will be working 39 weeks per year. Working hours are Monday to Friday 0815 to 1630.

Overall Responsibility:

• To work within the friendly and supportive Office Team, based in Reception, providing an efficient and professional school reception service.

• To be the first point of contact for all visitors, signing them in and out in accordance with policy and safeguarding procedures.

• Contribute to the safeguarding and promotion of the welfare and personal care of the students.

Duties/Accountabilities:

Greet personal visitors to the school and respond to queries appropriately.

Answer telephone calls and pass on messages to staff either verbally or via email.

Deal with general email enquiries and follow up if necessary.

Prepare internal form lists, telephone directories, staff lists and photo books and update as necessary.

File student documents electronically using MStore.

Undertake any training in the school communication and IT systems including the InVentry sign in software.

Update SIMS with attendance updates in conjunction with the Attendance Officer.

Process and distribute incoming post and prepare outgoing post including franking.

Assist in internal event co-ordination to ensure smooth running of internal events, liaising with SLT, site team and stakeholders.

Undertake ad-hoc projects and duties as required by the Office Manager.

Health and Safety / Medical:

• Provide medical support

• Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.

• Co-operate with the employer on all issues to do with Health, Safety and Welfare.

• Support the implementation of all current statutory requirements, e.g. Disability Discrimination act, Access to Work, Equal Opportunities, Child Protection.

Skills:

• Excellent written and verbal communication skills are required.

• Be a confident user of Outlook, Excel and Word. SIMS experience is highly desirable although training can be provided. Typing Speed 30wpm.

• Exposure to Mitel telephone system would be beneficial but not essential.

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