Pensions & Payroll Officer

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Job description

Pensions & Payroll Officer | 4 Month Contract | (Inside IR35) | Remote (Glasgow) | Starting ASAP

Day Rate: £192

Job Description:

To support the Finance Manager to ensure the efficient processing and administration of pensions and payroll transactions covering the entire employment life cycle (from onboarding to termination) in accordance with relevant legislative frameworks (tax, HMRC, pensions and payroll regulations).

Main Duties:

Strategy/Planning:

• Assist with developing and planning the delivery of the services provided by the Payroll and Pensions Team, taking personal responsibility for the efficient and effective delivery and administration of the clients pension and payroll service.
• Ensure practices meet the rigorous standards and timescales required and that processes are in line with financial regulations, accounting and audit standards where applicable.
• Support the Finance Manager to research, identify and implement new working practices to improve the quality and efficiency of the Pensions & Payroll and transactions services, liaising with managers, supervisors and employees to identify operational changes required and contribute to implementation programs as required in accordance with relevant legislation.
• Ensure processes are recorded accurately to support the provision of management information and reports.

Service delivery/implementation:

• Lead and direct Admin Officers by organising, developing and monitoring working practices to ensure efficient and effective processing of salaries, pensions and recruitment.
• Ensure pensions and payroll and onboarding processes and associated procedures are documented and applied appropriately, and that they are updated to reflect changes to financial regulations, employment legislation, accounting and audit standards.
• Ensure payrolls are reconciled within appropriate timescales set out in the performance indicators/service level agreement.
• Ensure year end returns and payovers are completed within agreed timeframes
• Monitor pension fund matters including the appropriate tracking of payments of lump sum compensatory added years.
• Liaise with the colleagues within the wider Financial Services Team to resolve any day-to-day operational issues with HR & Payroll systems and any action required to accommodate the impact of legislative updates, structural changes, etc.
• Produce and present complex reports relating pensions and payroll matters
• To gather and analyse customer satisfaction with the Pensions and Payroll service to support continuous improvement and professional development

Performance Management/Reporting:

• Support the Finance Manager to develop, implement and maintain appropriate performance management reporting systems as a means of managing and monitoring the team's performance, to ensure standards are maintained, improvements developed, and issues addressed in a timely manner.
• Maintain and develop appropriate performance measures to determine effectiveness and quality of the pensions and payroll service. In particular, ensure that targets are met and maintained in relation to key performance indicators for internal and external reporting and that statistical returns are completed.
• Monitor team activity in line with service level agreements and against performance indicators recording activity in line with agreed procedures including financial regulations and auditing requirements. Ensure team members record their areas of responsibility in line with procedures.

This role has been deemed Inside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.

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