Head of Finance and Operations

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Job description

About Black Thrive

Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.

Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities building a Black Thrive Research Institute and embedding race equity in systems change.

Job title: Head of Finance and Operations

Reports to: Chief Executive Officer

Manages: 1 x Finance Officer + 1 x Human Resources & Admin Manager + Dotted line management for all staff in different teams with finance and admin responsibilities

Geographic focus: All

Salary: £50,000 - £60,000

Hours: 37.5 per week (flexible working available)

Benefits: 26 days annual leave plus bank holidays, pension contribution

Purpose of the role

The purpose of this role is to lead our finance and operations functions and support the Chief Executive Officer (CEO) to implement management systems to efficiently run the business and achieve strategic objectives agreed by Global Black Thrive Board of Directors. This includes governance, finance, human resources, IT, legal, health and safety, and facilities management.

This role is strategic as well as multi-faceted and hands-on and will work collaboratively as part of Global Black Thrive s Senior Leadership Team to

• Develop robust approaches to finance and operations and provide practical support for Black Thrive teams to manage their programmes and projects; and

• Support staff to take on delegated responsibility for finance, HR and operations and to develop their skills and knowledge base.

• Develop a Fundraising Strategy through creating comprehensive fundraising plans tailored to the organisation's needs and goals.

Duties and responsibilities

1. Support the CEO to manage the organisation and ensure compliance with statutory requirements, including finance, HR, health and safety, data protection, and deadlines for annual returns to Companies House, the Office of the Regulator of Community Interest Companies, and HMRC.
2. Put in place governance and management systems to support the efficient operation of the business, and the achievement of strategic objectives and milestones agreed by the Global Black Thrive Board of Directors.
3. Support in the development of Black Thrive s internal Learning and development infrastructure, particularly with the Learning Week.
4. Lead on strategic reviews of organisational policies and procedures and work with the CEO and colleagues to review, update and operationalise policies and procedures.
5. Line manage Finance Officer and lead finance functions, including working with managers to prepare and monitor budgets, ensuring that there are appropriate financial controls and operational arrangements in place (including for outgoing and incoming invoices and grants), liaising with external accounting and payroll providers and training staff as required.
6. Line mange the HR and Admin Manager and support with updating policies, rolling out strategic changes and communicating these companywide.
7. Provide timely and accurate strategic financial management information to enable the Board of Directors, CEO and managers to have effective oversight and make strategic short-term and long-term decisions.
8. Work with others in the organisation and support the Fundraising Strategy. This will also include strategies for creating our own independent funds that are not linked to an external funder.
9. Support the CEO to fulfil their role as Designated Lead Officer for safeguarding, including updating the safeguarding policy, ensuring that it is given effect and maintaining a robust system of Disclosure and Barring Service (DBS) checks and training for staff, associates, consultants and volunteers.
10. Ensure the provision of effective day-to-day administration of HR functions, including induction, training, learning week organisation and appraisal systems
11. Ensure effective management of premises, facilities, and equipment, including maintenance of an asset register.
12. Stay up to date with trends and best practices in governance, finance and operations relevant to Global Black Thrive s mission.
13. Work with Global Black Thrive Directors to resolve disputes or disagreements that negatively impact on the achievement of objectives.
14. Ensure compliance with legislation and policies relevant to the job role, including equality, safeguarding, health and safety, data protection and financial probity.
15. Produce and deliver presentations, reports and other material relevant to the role.
16. Occasionally work at weekends and in the evenings when required.

Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.

PERSON SPECIFICATION

Head of Finance and Operations

E Essential: requirements without which the job could not be done.
D Desirable: requirements that would enable the candidate to perform the job well.

Qualifications and Experience

1. Equivalent of a bachelor s degree in finance, business administration or related field E
2. A minimum of 5 years experience in financial and operations in an organisation dealing with multiple and/or complex programmes and partnerships. E
3. Experience in developing and implementing new systems and processes in start-up environments D
4. Experience of using online accounting software e.g. Xero and setting up and maintaining financial and administrative systems that are compliant with data protection and privacy laws. E
5. Experience of fundraising or generating funds for an organisation through grant applications, external funders or through fund raising events and activities. D
   
   Ability, skills, knowledge
6. Strong leadership and management skills, with the ability to balance taking charge with motivating others and supporting them to grow and develop. E
7. A good track record of achieving objectives and meeting deadlines. E
8. Excellent understanding of financial management and controls. E
9. Knowledge of statutory frameworks relating to governance, finance, HR, health and safety and data protection and ability to ensure compliance. D
10. Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing. E
11. Commitment to the key principles underpinning the Social Model of Disability. D
12. Strong analytical and problem-solving skills. E
13. Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority. E
14. Excellent organisational skills, strong attention to detail, ability to multitask and to manage a heavy workload and competing priorities. E
15. Ability to work at speed through ambiguity and uncertainty and remain calm under pressure. D
16. Ability to remain enthusiastic, optimistic and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision. E
17. High level of digital competence to support strategic and operational goals. D

A Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.

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