Site Administrator

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Job description

The Company

Our client is a forward-thinking and dynamic construction contractor with a distinguished legacy of delivering exceptional solutions across residential sectors. Boasting over 50 years of experience, they specialize in cultivating strong relationships with their clients by providing tailored strategies that drive success and promote growth. Their dedicated team of professionals combines extensive industry knowledge with innovative expertise, effectively navigating complex challenges to ensure every project is executed with precision and excellence.

The Project

As an experienced Administrator you will be based from the Nottingham office supporting the site teams on new build social housing projects across the region.

Requirements

For this role it is essential that you hold the experience below;

• Experience working in an administrative position within the residential build sector is advantageous however all applicants with a proven history of working within any construction sector are of interest
• At least 3 years of experience working in an administrative position in the industry

Additional skills;

• Initiative
• Computer literate
• Excellent organisation skills
• High standards for quality of work
• Basic understanding of budgeting, cost tracking, and financial reporting
• The ability to respond to inquiries and probe into any discrepancies as necessary
• Proficient in the use of the Microsoft Office package including Outlook, Word and Excel
• A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
• Solid understanding of relevant safety standards and regulations in the construction industry

The Role

• Job Title: Administrator
• Job Type: Freelance
• Project: New build social housing developments
• Location: Central Nottingham, Nottinghamshire
• Duration: 12 months
• Reporting to: Office Manager

Duties

• Team communications
• Handling incoming emails and mail
• Oversee and maintain office systems
• Receiving and replying to email queries
• Ensure records are consistently updated
• Printing, scanning binding / filing documents
• Management of PPE for new starters and visitors
• Offering assistance to the Project team as needed
• Use Outlook, Word and Excel on a day-to-day basis
• Greeting visitors and staff whilst managing building access
• Creating high-quality documents, reports, and presentations
• Liaising with staff and clients in an effective and professional manner
• Ensure the team is compliant with all company standards and procedures
• Providing general administrative support to the team and Directors as needed
• Monitor project costs, checking them against the budget, and reporting any differences
• Administrating site documents such as blueprints, contracts, safety records, and project plans
• Verify that all documentation is well-organized, up-to-date, and readily accessible to authorised personnel
• Oversee health and safety regulations are followed by tracking safety protocols, keeping safety records, and confirming all workers have the necessary certifications and training
• Providing regular updates and reports to senior management on the progress of the project, potential risks, or any issues that arise on-site
• Coordinating communication between contractors, site managers, clients, and suppliers for smooth project operations
• Track attendance, hours worked, and overall site activities while managing payroll records and processing timesheets

This is a freelance position with a competitive rate on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Thomas Robertshaw - Resourcer at Caval on (phone number removed)

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