Administrator

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Job description

JRRL are looking for a part time Office Administrator for a maternity leave contract to ensure the office reception is managed effectively and provide administrative support to the small team.

25 hours per week over 5 days, ideally 9am to 3pm but some flexibility on these hours. They will also consider 30 hours per week. This role is office based.

Duties for the Part Time Administrator:

• Being the first point of contact, greeting all visitors to the office providing an excellent and professional service.
• First point of contact for any office maintenance.
• Answering the telephone and forwarding calls in a timely and professional manner (including dealing with general enquiries).
• Arranging internal and external meetings (including scheduling room bookings and organising refreshments).
• Provide support to colleagues with administrative tasks.
• Supporting and arranging travel and hotel accommodation arrangements for the office in advance, obtaining best prices e.g., train, flight, and hotel bookings.
• Completing general administration duties for example, Petty cash, banking, photocopying, filing, data entry, post reconciliation and processing, certificate administration, client money transfers and any other ad hoc admin duties as required.
• Ensure office stationery is maintained, along with general office supplies.
• Reporting inadequate procedures, systems, or data handling.
• Ensuring compliance is up to date.

Person Specification for the Part Time Administrator:

• Previous office experience in a similar role.
• Excellent customer service and communication skills.
• Confident ability to learn new systems and processes.
• Proven organisational and time management skills.
• Confident user of Microsoft Office programs.

This is an office-based, part time maternity contract where you will be supporting a small team in a professional services company.

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