Vendor Manager

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Job description

PMO Analyst

£31,000 + Package

Hybrid Working - *West Midlands*

Public Sector

alent is looking for a PMO to provide comprehensive support to the Programme Management Office (PMO), ensuring the successful delivery of programmes and projects aligned with the department's objectives and public service mission.

As a PMO your key responsibilities will include;

1. Assist Project Managers in ensuring that project plans and documentation (eg, Risk, Assumption, Issue, and Dependency (RAID) logs) meet the PMO's established standards, providing guidance and recommending actions where necessary.
2. Coordinate regular audits of projects, ensuring that all required documentation is in place and adheres to PMO guidelines and frameworks.
3. Manage the collection and consolidation of monthly project status reports from Project Managers, preparing summaries for review by governance bodies in the agreed format.
4. Develop and maintain PMO templates to ensure projects and programmes adhere to the approved project management methodology.
5. Continuously assess and refine PMO processes, identifying opportunities to enhance efficiency and improve delivery outcomes.
6. Collaborate with Project Managers to gather data from project resource plans, helping to consolidate resource requirements for projects.
7. Maintain an up-to-date portfolio-level resource plan, ensuring the optimal allocation and scheduling of resources across various programmes, including Change and Digital Services.
8. Identify resource constraints and potential conflicts, working closely with senior management to prioritize resource allocation and mitigate associated risks.
9. Maintain a portfolio-level risk and issues log, informed by project-level risk data, to provide an overview of key risks and their potential impacts.
10. Process purchase orders and manage invoices in accordance with public sector procurement and financial policies.
11. Provide advice and training to staff regarding the application of PMO methodologies, processes, and techniques to ensure consistency across projects.
12. Perform other duties as assigned, aligned with the nature, level of responsibility, and grading of this role.

As a PMO you will have the following knowledge and experience;

Knowledge:

• Educated to degree level or equivalent.
• PRINCE2 Foundation or equivalent project management qualification.
• Understanding of project management frameworks, including risk management and project planning.

Experience:

• Proven experience in supporting projects through a PMO, working within multi-disciplinary teams to deliver outcomes within set deadlines and with limited resources.
• Experience in organizing and managing teams, setting up processes, and adhering to deadlines.
• Demonstrated ability to manage multiple tasks, coordinate stakeholders, and contribute to successful project delivery.
• Experience working in a multi-disciplinary environment within the public sector or a similar context.
• Proven ability to establish strong working relationships with a range of stakeholders, including senior management, external partners, and other government agencies.

Desirable:

• Familiarity with public sector project management tools and techniques.
• Understanding of the project life cycle in a public sector setting.

Key Skills:

• Ability to analyze, interpret, and extract information from multiple sources, producing clear, accurate, and concise documentation.
• Strong communication and influencing skills, with the ability to engage with all levels of the organization and external stakeholders.
• Excellent organizational and time management skills, with the ability to work under pressure while maintaining professionalism.
• Proficiency in the use of Microsoft Office and project management software.

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