Administrator

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Job description

Main Duties and Responsibilities

Provide specialist secretarial/administration support and advice to the teams and/or BSW ICB Sector by:

Core administrative duties:
Answering telephone calls, sorting, and prioritising all incoming email and enquiries, and distributing as appropriate.
Managing the electronic diary for the department, including arranging, and changing appointments, prioritising these as appropriate and preparing all necessary agendas and minutes for team members in advance of their weekly meetings.
Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. Acting as a point of contact for teams, dealing and responding effectively with complex queries from providers/stakeholders and passing on relevant information to appropriate team members sensitively and autonomously, as required.
Management of K-Drive folder generation and their content on organisational system in safeguarding shared drive
Preparing agendas, taking minutes, and distributing notes of meetings including typing up of group discussions and interviews as necessary.
Collate and prepare reports to support the Designates and Specialist Safeguarding Nurses for weekly attendance at Safeguarding forums such as MARAC, MAPPA, Prevent, SARs, DHRs, SCRs and Rapid Reviews.

Policies, Reports and Data
Inputting, monitoring, and checking data, required for finite and ongoing work programs such MARAC, CLA and other projects within the team.
Working with all team members in the collection of information for performance reporting on relevant Provider team reports
Collecting and collating information on behalf of the team to inform quarterly safeguarding returns, annual reports, and other team projects.
Running and collating reports which may include reports to the Board and senior management as required.
Supplying the relevant information required for Primary Care Safeguarding Returns financial management, supporting the head of department and teams by checking and data to support invoicing CIN/CPP lists for payment.
Support to finalise policies and procedures and ensure they have been quality assured and saved in accordance with required governance guidance.
To provide administrative support including when appropriate to all team members to support a range of department initiatives.
Working together with other Safeguarding administrators within the BSW Integrated Care Board (ICB) to provide an effective network of communication and cover for each other administrators' general duties on the during leave periods.
Participate in Research and Development activities as directed.

Training and Event Management 

Help organise and plan events, including recording attendance, communication with participants and preparing the supporting information as required.
Maintain a database of participants such as GP safeguarding leads managing the regular BSW ICB meeting with the Named GP

Recruitment and Line Management 

Work with the team assisting in the recruitment and leavers program required by the team. This is to support all the HR requirements to recruit: Managing the recruitment paperwork, application process, setting up interviews and communication with candidates. Working with Line management to ensure a clear induction program for successful applicants is organized and assistance in sourcing IT, Badges, IT and office equipment as needed is undertaken.
As required, line manage junior staff allocated to the Band 3 role.

Additional Responsibilities 

Undertake any other duties that may reasonably be requested of the post holder to help the department run efficiently.
To carry out other appropriate delegated duties as required.

LA International is a HMG approved ICT Recruitment and Project Solutions Consultancy, operating globally from the largest single site in the UK as an IT Consultancy or as an Employment Business & Agency depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, LA International welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International, winner of the Recruiter Awards for Excellence, Best IT Recruitment Company, Best Public Sector Recruitment Company and overall Gold Award winner, has now secured the most prestigious business award that any business can receive, The Queens Award for Enterprise: International Trade, for the second consecutive period.

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