Accounts Assistant

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Job description

CY Resourcing is excited to partner with a well-regarded organization in Malvern seeking a permanent Accounts Assistant. This role presents a fantastic opportunity to join a dynamic team and highlight your financial expertise in a supportive environment. The role is based in their Malvern office and is full time.

• Manage Purchase Ledger System: Oversee the processing of purchase invoices, ensuring they align with orders and delivery notes. Identify and resolve disputes or discrepancies within the purchase ledger by collaborating with suppliers and internal teams. Input invoices into the ledger via Hubdoc, ensuring accurate coding to the relevant nominal and budget categories.
• Generate Student Invoices: Create and dispatch invoices for students through Xero, ensuring timely delivery to parents and agents.
• Monthly Creditor Reporting: Compile and distribute monthly lists of creditors to maintain accurate financial oversight.
• Student Account Management: Post charges to student accounts and maintain organised records for all transactions.
• Accounts Department Support: Assist in the daily operations of the accounts department, contributing to efficient workflow and processes.
• BACS Payment Processing: Facilitate weekly BACS runs for invoices due for payment, ensuring all necessary details are recorded for analysis and reconciliation.
• Reconciliation Tasks: Conduct monthly reconciliations of the purchase ledger and bank accounts to ensure all transactions are accurately coded and reflected in Sage. Generate monthly creditor reports.
• Month-End Adjustments: Support the preparation of month-end journals, including accruals and prepayments.
• Credit Card Reconciliation: Gather and reconcile credit card payments with the ledgers, ensuring all transactions are backed by appropriate documentation and authorised orders.
• Expense Calculations: Accurately calculate and document various expenses for financial tracking.
• Data Analysis: Produce and analyze financial comparisons and data to inform decision-making.
• Enquiries Assistance: Address inquiries from students, staff, and agents related to petty cash, pocket money, and student deposit accounts.
• New Staff Processing: Handle the onboarding of new staff, including processing DBS applications and updating the single central register.
• Employee Record Maintenance: Create and maintain comprehensive personnel files for all employees.
• Staff Leaver Archiving: Ensure proper archiving procedures are followed for staff who leave the organization.
• GDPR Compliance: Maintain adherence to GDPR regulations across all employee files and records.
• Payroll Management: Process monthly payroll, including statutory year-end returns and P60s, ensuring accuracy and compliance.
• Payroll Record Keeping: Maintain the payroll processing system by gathering, calculating, and inputting relevant data.
• Staff Queries Support: Respond to staff inquiries regarding wages, deductions, attendance, and time records promptly.
• Pension Scheme Management: Oversee the workplace pension and Teachers' Pension schemes, ensuring monthly updates and year-end processing are completed.
• Additional Responsibilities: Take on various ad hoc duties as required to support the team.
• Utility Contract Renewals: Manage the renewal process for utility contracts to ensure continued service provision.

If this role looks like it could be of interest to you, please click apply. Alternatively, if you have any questions prior to applying please contact me directly. Megan Sheehan at CY Executive Resourcing Limited.

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