Executive Assistant

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Job description

Executive Assistant

Executive Assistant
Based: Thorpe Park Business Park LS15
Site Based, but after probation has been passed there is hybrid work available.

£38,000- £40,000
Your new role
As an Executive Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of our executive office. You will be responsible for providing high-level administrative support to our senior management, enabling them to focus on strategic initiatives and business development. This position requires a high degree of professionalism, confidentiality, and discretion, as well as the ability to manage multiple priorities in a fast-paced environment.

Meeting Preparation and Follow-up: Organise and prepare materials for meetings, take minutes, and follow up on action items to ensure timely completion.

Project Coordination: Assist in coordinating special projects and initiatives, collaborating with internal teams and external stakeholders to achieve project goals.

Document Management: Draft, proofread, and manage documents, presentations, and reports for internal and external use.

Event Planning: Plan and coordinate internal and external events, such as conferences, team-building activities, and client meetings.

Confidentiality and Discretion: Maintain the highest level of confidentiality when handling sensitive information and matters.

Travel Management: Arrange complex travel itineraries and accommodation for executives and prepare detailed travel itineraries.

Expense Management: Process expense reports and manage executive budgets, ensuring timely and accurate submissions.

Stakeholder Management: Act as a point of contact between executives, internal teams, and external partners, ensuring effective communication and relationship management.

Office Management: Assist in managing office supplies, equipment, and other administrative needs as required.

What you'll need to succeed

Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably within an engineering, manufacturing, or technical environment.

Excellent organisational and time-management skills with a keen eye for detail.

Strong communication and interpersonal abilities, both written and verbal.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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