Administrator

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Job description

Administrator- Full-Time Office Based in Wetherby

Administrator for Sales and Marketing team
Our client is seeking a UK Sales & Marketing Administration Assistant to join their team based in Wetherby, West Yorkshire. The Sales & Marketing Assistant will provide support to the UK Country Manager and UK Sales Force, alongside day to day operations of a medical device company and running of the office.
This is fully office based. Monday to Friday working 9am-5pm with 30mins for lunch.
There is the requirement to work alone in the office for much of the time.

RESPONSIBILITIES & DUTIESAccurately processing of customer orders and purchase orders, from order to remittance.

Raising invoices and credit notes; Orders and invoice management

Liaising with relevant NHS contacts to ensure timely payment

Management of order fulfilment

Customer Services

Provide telephone and digital assistance to patients interested in the company's products.

Guide patients throughout the ordering process and offer technical support.

Stock Control

Manage the device inventory and liaise with our manufacturing department to ensure that our stock levels are adequate to the needs of the local market.

Stock maintenance including organising import and export, stock level reporting

Marketing

Organising of travel & accommodation for both staff and customers to UK and International events

Organisation and management of travel for attendees to Masterclass/Educational Events (both national and international)

Marketing Events organiser for exhibitions & meetings

Organisation and booking of congress events including transportation of exhibition stands and material, liaising with event administrator and Logistics Company and associated travel and accommodation

Ensuring UK stock levels of marketing materials are listed, monitored and maintained.

Work with the marketing team to help in the creation of marketing collateral.

Record marketing expenses and create detailed reports.

Digital marketing

Accurately process and administrate customer quotations and contractsLiaising with hospital administration regarding stock and purchase orders, raising quotationsOffice administration duties

Minute taking

Database management MS Excel (Budget trackers/Sales trackers)

Diary management (MS Outlook & CRM)

Expense Reporting (MS Excel)

Proof reading documentation of a medical nature including clinical marketing material

Organisation of team meetings

New starter industry credential checking

Post

Stationary

Maintenance contractsLiaising with appropriate site contacts and engineers in relation to maintenance of medical device/company equipmentSales Force Support

Support Product Specialists with sales opportunities when needed

E-mail campaigns

Support the sales force by identifying and contacting potential leads using cold calling techniques delivered via email and telephone.

HR admin support to UK and head Office in Italy

CRM management and reporting

Maintenance of multiple spreadsheets

Ad hoc projects and other duties as requested in line with company objectives

QUALIFICATIONS & SKILLS

Highly Proficient in MS Office with expertise in Microsoft Word, Microsoft Excel and Power Point

High level of customer service

Exceptional communication skills both written and verbal

Superior organisation skills, with the ability to work to deadlines

Sage experience preferred

NHS Supply Chain experience advantageous

Excellent time management skills ensuring a high level of productivity

Attention to detail and a high degree of accuracy

The role is fully office based there with some flexibility to work a day from home when the business needs allow.
Salary is £26,000Full office based Mon- Fri 9-5pm with 30 mins lunch 37.5 hours a week but can offer flexibility for the right person.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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