Operations Administrative Assistant

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Job description

Operations Administrative Assistant
Location: Toney, AL
Job ID:
Pay Range: $23-27
U.S. Citizenship no dual citizenship

Job Description:
The Operations Administrative Assistant is a key member of the operations team, providing essential administrative support to ensure smooth and efficient functioning of the department. This role requires a highly organized, detail-oriented individual with excellent communication skills and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

• Provide administrative support to the operations team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Assist in the preparation and editing of reports, presentations, and other documents as needed.
• Maintain and organize departmental records, ensuring all documentation is accurate and up-to-date.
• Handle routine correspondence, including answering phones, responding to emails, and routing messages to the appropriate parties.
• Support the implementation of operational policies and procedures, and assist in monitoring compliance.
• Coordinate logistics for internal and external events, including conferences, workshops, and training sessions.
• Process expense reports and invoices, and assist with budget tracking and financial record-keeping.
• Serve as a liaison between the operations department and other internal teams, as well as external partners and vendors.
• Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
• Assist with special projects and perform additional duties as assigned by the Operations Manager

Skills Required:

• Experience with Microsoft office suite of tools including Power Point, Word Excel and Outlook.
• Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
• Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
• Effectively handle multiple simultaneous projects.
• Willing to work some occasional extended hours as needed.
• Capable of learning new skills and software such as Microsoft SharePoint, Staffing/Workforce Management tool, Ariba, and the Procurement Process

Education:

• High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Previous experience in a customer service environment

Benefits provided:

• 401K
• Medical, dental, and vision
• Sick time as applicable to state law

Butler America Aerospace, LLC. is proud to provide an equal opportunity workplace and be an affirmative action employer. Consider Butler because we are committed to hiring and retaining a diverse workforce. We recognize that we thrive on diversity and inclusion for the benefit of our employees, our customers, and the communities where we are located. Employment decisions are made without regard to race, color, religion, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability or any other legally protected status.

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