OC Office Generalist with Security Clearance

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Job description

Overview: The OC Office Generalist supports all Olgoonik Corporation (OC) Corporate office and subsidiary activities in Wainwright, AK. The position provides front-line support for OC shareholders, supports the effective operation of the OC Office, and provides general support to OC departments, customers, and events. Primary Responsibilities: • Assist with and support shareholder and community programs, training opportunities, and operational functions as directed.
• Answer questions and share information about OC's shareholder programs, shareholder enrollment, stock, job vacancies and other areas of shareholder or community assistance.
• Assist shareholders and customers with paperwork, scan and save documents, forward paperwork to appropriate points of contact, and assist with processing forms.
• Assist with shareholder and community outreach and events, community meetings and Annual Meeting, youth programs, training and development programs, and employment opportunities.
• Assist with setting up conference room for OC meetings, as needed. • Serve as point of contact for and assist with planning employee events in Wainwright.
• Assemble and create routine and non-routine documents including, but not limited to correspondence, presentations, reports, work instructions, minutes, and logs.
• Perform administrative support and office functions such as filing, typing, maintaining confidential files, and other general clerical functions.
• Compile and forward shareholder and customer feedback and concerns forms.
• Interfaces with and assists with contacting shareholders, residents, Olgoonik employees, and local entities by phone, mail, VHF, and providing printed materials in-person, by email, and other electronic methods.
• Administer pre-employment drug tests, and secure, maintain, and oversee supplies as requested. • Oversee office supply inventory and order supplies, and, in conjunction with other OC Office staff, perform office operation procedures including but not limited to opening and closing the OC Office, contributing to office cleanliness, and performing basic janitorial services.
• Act as the primary liaison with IT for the OC Office's main phone, copier and equipment issues and troubleshooting.
• Act as the primary liaison for maintenance, snow removal, and other office vendors for facilities issues.
• Provide backup support for coworkers and other departments in the Wainwright office and team members in related departments, as needed.
• Other duties as assigned. Supervisory Responsibilities: There are no supervisory responsibilities associated with this position. Education and/or Experience: • High School Diploma required; some college preferred. • One (1) year of experience in a general office environment preferred.
• Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook highly desired. Knowledge, Skills, Abilities: • Must be able to relate to Olgoonik shareholder needs and establish communications with shareholders and community members.
• Must demonstrate an excellent attitude and ability to work as a member of a team.
• Ability to maintain timely and regular attendance. • Must be able to multi-task efficiently, work in a fast-paced environment on multiple projects and have attention to detail.
• Position requires self-motivation and the ability to work effectively under minimal supervision.
• Must be able to exercise discretion in performing assigned tasks and projects.
• Must demonstrate ability to appropriately handle proprietary and confidential information in accordance with corporation policies and procedures.
• Must have written and verbal communication skills.
• Must have the ability to effectively present information to shareholders, customers, and colleagues.
• Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to work under pressure and meet new challenges with an open mind and optimistic response. Certificates, Licenses, Registrations: Valid Alaska Driver's License preferred, but not required. Security Clearance:
None required. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Some travel required as needed for business purposes.

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