Administrative Assistant

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Job description

You Matter:
• Make a difference every day in the lives of the underserved
• Join a mission driven organization with a people first culture
• Excellent career growth opportunities

Join us and find a career that supports:
• Caring for overlooked, underserved, and vulnerable patients
• Diversity, equity, inclusion, and belonging
• Autonomy in a warm team environment
• Growth and training

Perks and Benefits
In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing including:
• DailyPay, receive your money as you earn it!
• Tuition Assistance and dependent Scholarships
• Employee Assistance Program (EAP) including free counseling and health coaching
• Company paid life insurance
• Tax free Health Spending Accounts (HSA)
• Wellness program featuring fitness memberships and product discounts
• Preferred banking partnership and discounted rates for home and auto loans

Eligibility for perks and benefits varies based on employee type and length of service.

Why Us:
Now is your moment to make a difference in the lives of the underserved.

If there is one unifying characteristic of everyone on our team, it is the deep desire to make a difference by helping society's most vulnerable and often overlooked individuals. Every day we have the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most. For those whose calling it is to serve others, now is your moment to join our mission to provide quality care to every patient with compassion, collaboration, and innovation, to live our mantra to "Always Do The Right Thing!", and to collectively do our part to heal the world, one patient at a time.

We offer ongoing training and development opportunities for licensed and unlicensed healthcare team members, and have best in class clinical resources for training, education, and point of care support.

How you make a difference:
The Administrative Assistant is responsible for tasks such as scheduling appointments, screening calls, and preparing reports to ensure that the facility operates smoothly and efficiently. Additionally, the Administrative Assistant may be responsible for managing correspondence, maintaining records, and assisting with HR functions, among other duties as assigned by the Facility Administrator and Department Heads.

Key Responsibilities:
Handle incoming calls, greet visitors, and coordinate with referring agencies and clinical teams.

Organize calendars, maintain inventory and maintenance software systems, and manage regulatory documentation.

Maintain an organized file system for meeting minutes, policies, and client care documentation.

Coordinate admissions and discharges, review paperwork, and assign rooms.

Adhere to behavioral health compliance standards and maintain contract information for contracted services.

Qualifications & Requirements:
Education

High School Diploma AND three (3) years of progressively responsible experience in developing purchasing documents and/ or coordinating of administrative duties and tasks;

Or Bachelor's degree from an accredited U.S. college or university, or certified foreign studies equivalency in business administration or closely related field AND one (1) year of progressively responsible experience in developing purchasing documents and/ or coordinating of administrative duties and tasks.

Experience

Minimum of 1 year of experience in an administrative support role (required).

Experience in mental health administration, Title IX Regulations, CARF and/or other governing bodies related to hospital care (preferred).

We are an Equal Employment Opportunity / Affirmative Action Employer:
We celebrate diversity and are committed to creating an inclusive environment for all employees.

We encourage you to apply! If you are excited about a role but your experience doesn't seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.

Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.

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