Administrative Assistant

---

Job description

Administrative Assistant

Berkeley, CA 94704 - Onsite

Shift: Day 5x8-Hour (08:00 - 17:00)

SUMMARY:

Provides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information

These Principal Accountabilities, Requirements and Qualifications are not exhaustive but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development)

JOB ACCOUNTABILITIES:

Administrative Support Services:

Provides routine administrative support by maintaining documents, files, and policies or procedures. Composes and/or transcribes letters and other documents as needed

Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries as appropriate procedures and policies relating to departmental functions

Coordinates meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in meetings by preparing notices, agendas, and minutes

Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs

May maintain timekeeping records and function as Kronos Timekeeper

Performs information management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports

Ensures that routine and priority tasks are completed within established departmental time frames

Safety:

Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels

Inspects and arranges for equipment repairs, monitors cost and needs for replacement

Compliance:

Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure

Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care

Retains and completes mandated continuing education requirements to meet departmental and facility requirements

QUALIFICATIONS:

Education:

Equivalent experience will be accepted in lieu of the required degree or diploma

HS Diploma: High School Diploma or General Education Diploma (GED) or equivalent education/experience

Typical Experience:

1-year recent relevant experience

Skills and Knowledge:

Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel

Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines

Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems

Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form

Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines

Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions

Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options

Ensure the privacy of each patient's protected health information (PHI)

Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req(phone number removed)

<!– job description page –>