Catering & Conference Services Admin Assistant - Full Time

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Job description

Location:
La Costa Resort and Spa

Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants present an updated take on locally inspired cuisine and culinary delights. Steps from your door, world-class accommodations, championship golf and tennis, eight pools and more anxiously wait to welcome your arrival.

Omni La Costa associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Omni La Costa may be your perfect match.

Job Description:
To support Director of Catering and Catering Manager with all areas of catering and resort events.

Responsibilities:
Maintain organization of catering event digital files and deposit schedules.

Receive inquiry calls and emails while distributing to appropriate manager as needed.

Follow up on inquiries and correspond with clients as assigned.

Assist with coordination of event collateral such as signage, printed menus, and catering collateral.

Assist with planning and on-site execution of in-house events including, member parties, vacation events, guest activations, VIP visits etc.

Assist with on-site execution for catering and group events such as celebrations and day meetings.

Generate daily, weekly, and/or monthly reports out of Delphi.

Ensure smooth flow of information (communication) to Banquet Services and the Food & Beverage Department on property.

Create and maintain a good working relationship with the operating departments to ensure a high level of service and communication.

Attend all pertinent operational meetings to discuss events and planning.

Create and keep up to date restaurant orders, banquet event orders, event resumes, and all other relevant event information.

Ensure that the department standards are met and that all company policies, and federal, state and local guidelines and regulations are met.

Ability to work nights, weekends, and holidays as assigned.

This brief job profile is to give a general idea of the job and in no way states or implies that these are the only job duties to be performed by the associate in this position. Other duties will be assigned.

Qualifications:
At least one year of similar experience in luxury hotel environment

Delphi experience preferred

Willingness to learn

Must type a minimum of 60 words per minute with accuracy

Highly Organized & Multi-tasker

Good time management

Expert interpersonal skill

Pay Rate: $26.70/Hr.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, sit, stoop, kneel, crouch or crawl, taste or smell, and talk and hear. The employee must frequently lift and/ or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: and the following link is the

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email

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