Facilities Systems Coordinator - Scripps College

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Job description

At a glance:
Scripps College is seeking a proactive Facilities Systems Coordinator to keep operations running smoothly on its beautiful campus in Claremont, CA! In this vibrant, collaborative environment, you'll manage the CMMS system, oversee work orders, and work closely with a supportive team while getting to know all areas of campus and facilities. With over 200 work orders at the start of the semester, you'll have plenty of opportunities to make an immediate and meaningful impact. Ready to be a part of something bigger?

Apply today and become part of the Scripps family!

Description: What you'll be doing:
Another Source's client, Scripps College is recruiting a Facilities Systems Coordinator to join their team in the heart of Southern California. This position will be on-site in Claremont, CA.

Here's a little about Scripps College and the position they are recruiting for:

Since 1926, Scripps has championed women's education in accordance with the vision of its founder, newspaper entrepreneur and philanthropist Ellen Browning Scripps.

Located in the heart of California's Claremont Colleges, our modern approach to a liberal arts education is rigorous and comprehensive, providing our students with expert knowledge, critical thinking, analytical, and communication skills to challenge assumptions, think independently, and navigate their careers and lives with confidence. A Scripps education isn't about what our students can do. It's about making sure that whatever they do, they do it with intention.

Learn more about Scripps College here:

This is a full-time position with a salary of $25- $31 an hour, plus benefits.

About the Role

As the Facilities Systems Coordinator, you'll play a vital role in enhancing campus operations through the management of our CMMS (Computer Maintenance Management System) while leading efforts to improve energy efficiency. Reporting to the Facilities Office Manager, you'll ensure work orders align with the latest regulatory standards and collaborate with various departments to optimize our energy usage.

What you'll be doing:

Manage and maintain the department's CMMS (FAMIS 360), ensuring accurate and efficient entry of parts and purchasing data.

Oversee the full lifecycle of Facilities work orders, including receipt, coordination, tracking, and prioritization.

Perform regular data analysis on parts and assets, recommending process improvements as needed.

Collaborate with internal teams and vendors to maintain asset records and troubleshoot CMMS issues.

Implement system updates in coordination with CMMS programmers and create instructional aids for users.

Monitor energy usage across campus and lead the development and execution of energy efficiency plans.

Maximize financial opportunities by leveraging utility rebate and incentive programs to reduce energy costs.

Generate and present work order reports to Facilities leadership, highlighting service trends.

Conduct routine audits of key control software and assist users with the CMMS-related app when access issues arise.

Support administrative processes related to vendor relations and help coordinate department access in Transact.

What you will bring:

Bachelor's degree in Engineering (Mechanical, Electrical, Industrial), Data Science, Information Systems, or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.

2-3 years' experience in a data management and customer service environment is preferred.

Experience with the Leadership in Energy and Environmental Design (LEED) guidelines for new building construction, major renovation and existing buildings.

Experience in energy or utility management, resource efficiency, or engineering.

Proficiency in Microsoft Office Suite (Excel, Word, Access) and strong understanding of CRM systems.

Strong financial acumen, attention to detail, and analytical skills, with experience in reducing energy and utility costs.

Excellent communication, customer service, organizational, and multitasking abilities.

Knowledge of energy regulations, compliance, and advanced efficiency processes to reduce greenhouse gas emissions.

Adaptability, teamwork, and the ability to work independently.

What's in it for you:

Scripps College offers a comprehensive benefits package for fulltime staff including. Learn more about the benefits here:

Equal Employment Opportunity and Non-Discrimination:

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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