Operations Coordinator

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Job description

Note: RemotelyHR is hiring on behalf of Oceanfront Electric.

Operations Coordinator

About Us:

Oceanfront Electric is a full-service electrical contracting company, well-recognized for our high professional standards, passion for problem-solving and a commitment to doing our best work. We specialize in: smart homes, new and remodel construction and custom electrical design.

We are looking for a full-time Operations Coordinator to join our team. The ideal candidate is a self-starter who can work independently on assigned tasks, take ownership of their job, wear multiple hats, and who is flexible and goes with the flow.

This is a full-time position, Monday to Friday. The schedule is a hybrid work schedule - come into the office 1-2 days a week, work from home 3-4 days a week.

Job Responsibilities:

Essential job duties include but are not limited to:

Assisting Project Manager/Owner with billing, contracts, job costing, and progress draws in Quickbooks.

Manage Project Manager/Contractor's schedule, remind of appointments, schedule meetings, assist with organizing and creating processes.

Answering phone calls; replying to voicemails and emails and providing general information to satisfy customer needs.

Taking and delivering messages to team members and staff.

Keeping an inventory of office supplies, breakroom supplies, and apparel; ordering new supplies as needed.

Entering materials for job costing.

Scan receipts and upload on a weekly basis.

Perform operational tasks such as customer service, follow-up, coordinate with the service team, confirm material orders, etc.

Assist with managing projects.

Coordinate weekly meetings with the team, assist with assigning tasks and passing on relevant information.

Maintaining office equipment; i.e. printer, company phone, P-Touch machine and replenishing ink/toner and tape, when needed.

Basic office maintenance: emptying trash cans, watering plants, cleaning and organizing shop, office, and lounge.

Perform other duties, as needed.

Compensation: $28-$33/hour, depending on experience.

Requirements

Experience and Qualifications:

Excellent customer service skills to promote client satisfaction.

Excellent oral and written communication skills. Can professionally compose an email; checking spelling, grammar and numerical data.

Self-starter, takes initiative, gets involved.

Active listening skills.

Strong organizational skills to plan, prioritize and execute duties.

Strong interpersonal skills and the flexibility to adapt to changing work demands and multiple scenarios.

Organization skills, patience, flexibility, persistence, and attention to detail.

Required Skills:

Electrical, construction, or similar industry background.

3+ years of experience in administrative or office roles.

Computer proficiency including Outlook, Word suite, Google Docs, and iOS. Demonstrable experience using computer software and hardware, including word processor, spreadsheets, scanner and presentation software.

Experience with BuilderTrend and HouseCall Pro is preferred.

Ability to interact with individuals on a professional basis.

Minimum word processing speed of 45 w.p.m.

Must have reliable transportation.

Benefits

Benefits:

Collaborative and dynamic work environment within a mission-driven, growing small business in an exciting industry.

8 Paid Holidays off per year.

Paid time off, 401k, health benefits with employer contribution.

Team bonding events and celebrations.

Dog-friendly office.

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