Application & Licensing Specialist

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Job description

Job Title: Application & Licensing Specialist

Duties:

Job Summary:

The Application & Licensing Specialist will be responsible for supporting the Application & Licensing Director in the preparation, submission and navigation of regulatory approvals for applications and licenses for current and new markets. In addition, the Application & Licensing Specialist will provide general executive and administrative support. Collaborates effectively with colleagues and stakeholders to promote the WelbeHealth values, team culture and mission.

Essential Duties:

-Conduct research and prepare materials for feasibility and market studies, letters of intent, requests for proposals (RFPs), PACE provider applications, state required licensing applications, and others.

-Conduct research for federal, state, and local rules and regulations to ensure inclusion in project documents as appropriate.

-Review technical documentation for projects to meet all submission instructions and requirements and assist with the preparation of submissions.

-Manage timeline of projects to meet internal and external deadlines.

-Interface and communicate with federal and state agencies regarding status and necessary steps for approval of projects.

-Coordinate the completion of projects with other team members and departments, as necessary.

-Anticipate needs and provide high-level administrative support.

-Manage calendars and schedules for multiple team members.

-Assist with special projects, as needed.

-Complete all required documentation in a timely and accurate manner.

-Protect privacy and maintain confidentiality of all company procedures and information about team members, participants, and families.

-Follow WelbeHealth policies and procedures and participate in any required Quality Improvement activities, staff training and meetings.

-Communicate regularly with Supervisor and team regarding workload and priorities.

-Timely completion of all mandated trainings and education.

-Timely completion of all mandated occupational health screenings as needed.

-Exercises flexibility in performing assignments as business needs evolve.

-Other duties as assigned.

Skill:

Required Skills & Experience:

-Experience with application or grant management, or a closely related field.

-Experience with or working knowledge of federal, state, and local regulations, rules, and guidelines pertinent to PACE programs preferred.

-Extreme attention to detail and organizational skills.

-Work under time constraints to assist in meeting deadlines set internally and by government agencies.

-Customer service mindset.

-Excellent organizational and communication skills.

-Ability to work independently with minimal supervision.

-Demonstrated ability to prioritize in a fast-paced environment.

-Experience and competency working with people from diverse backgrounds and cultures.

-Commitment to unlocking the full potential of our most vulnerable seniors.

Preferred Skills & Experience:

-N/A

Education:

Required Education:

-Bachelor's Degree.

Preferred Education:

-Master's Degree.

Required Certifications & Licensure:

-N/A

Preferred Certifications & Licensure:

-N/A

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