Administrative Assistant II

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Job description

Payrate: 20-25/hour on W2 + Benefits

Schedule Notes:

this role will float between 2 locations, 4 days onsite and 1 day remote. the 2 locations are 10500 N De Anza BLVD and 750 N Mary Ave Sunnyvale. Monday- Float either DA3 or Mary 18 depending on the need but most likely will spend them at Mary 18 T,W,Th- De Anza 3 Friday- remote

Seeking a collaborative team member with a friendly work style, who's well-organized,

and proactive. This individual will manage office space and support the team's day-to-

day needs.

Key Requirements:

• 2-3 years of experience in an administrative and/or facilities support role

• Ability to work autonomously, take initiative, and follow through is crucial.

• Strong written and verbal communication skills

• Team-oriented environment and who projects a positive demeanor.

• Display excellent problem-solving abilities when faced with challenging deadlines.

• Work with little supervision on daily assignments and must be able to take initiative in all tasks.

• Ordering and restocking office and break room supplies, maintaining a well-stocked and organized environment.

• Provide support for daily onsite needs.

• Proficiency with iCal, Mail, Keynote and other OS X based office systems a plus

Job Description:

• Ordering and restocking office and break room supplies, maintaining a well-stocked and organized environment.

• Submitting general building requests, often acting as the primary point of contact for vendors and ensuring completion of tasks.

• Management of multiple conference room calendars.

• Provide support for daily onsite needs

• Coordinating catering requests for meetings and events, working with internal systems and vendors to ensure timely delivery and setup.

• Onboard new employees, ensuring they receive necessary supplies, equipment, and security compliance.

• Create and manage purchase requisitions and orders.

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