Admin/Clerical - Administrative Assistant I

---

Job description

Title: Admin/Clerical - Administrative Assistant I
Location: Duarte CA 91010
Duration: 06 Months (Contract to Hire)
Shift: 8am to 5 pm

The Specimen Logistics Specialist working in the Pathology Logistics receiving area is responsible for the efficient and accurate processing of laboratory samples and collection/transport supplies throughout the client location.

Route, transport and store laboratory specimens and collection/transport supplies in an expeditious manner, assuring that specimens are transported carefully and at the correct temperature to ensure that sample integrity is not compromised.

SPECIMEN LOGISTICS:

• Follows established Standard Operating Procedures (SOPs) for day-to-day operation for all logistics functions.
• Follows packaging and temperature transport algorithms, per specimen and test(s) ordered, to ensure specimens are stored and transported between campuses in optimal conditions.
• Complies with City of Hope policies and procedures on specimen processing and handling.
• Attend required laboratory training and complies with specimen handling/packaging procedures.
• Utilizes the Laboratory Information System (LIS) to track receiving / delivery of specimens to final destination.
• Utilizes the Laboratory Logistics software to manage specimen pick-up & delivery.
• Utilizes the Laboratory Information System (LIS) to accession/order laboratory specimens as they are delivered to the receiving room ensuring correct data entry of required elements.
• Ensures proper and complete patient identification is present on requisitions and specimen labels.
• Ensures no unidentified specimens leave the facility of origin or are transported further until labeling concern has been resolved. Comply with all City of Hope policies and procedures, including HIPPA and Safety procedures.
• Ensures all specimens are appropriately packaged for safe shipment, including manual safety check of all specimen containers.
• Actively supports the transport of specimens within the Rivergrade or Duarte campus.
• For the Rivergrade campus, this position will support specimen transport from and between receiving area(s) and to the destination lab(s).
• For the Duarte campus, this position may require transport of STAT specimens or support the specimen couriers during breaks or other related gaps in transport coverage.
• Properly handles ambient, refrigerated, and frozen specimens; storing in the correct location/temperature.
• Sorts specimens to enable delivery to the proper laboratory departments for testing.
• Prepare samples for transport to the required laboratory departments utilizing correct transport container to maintain sample integrity during transport.
• Follows established processes so that all specimens are appropriately packaged for safe shipment, performs manual safety check of all specimen containers.
• Maintains collection kit(s) volumes and ensures they are provided to collection sites in a timely manner, and used within expiration date.
• Performs clerical duties necessary to process specimens; responsible for all documentation required for tasks performed.
• Notifies Pathology Logistics Supervisor/Pathology Logistics Lead immediately of any specimen issues so that resolution can be made quickly.
• Complies with all City of Hope policies and procedures, including HIPPA and Safety procedures.
• Requires traveling and back-up coverage when necessary for COH Logistic sites.
• 0-1 year experience in laboratory specimen receiving/processing department.
• Working knowledge of specimen transport requirements.
• Basic computer skills
• Laboratory Information Systems (Epic)
• Atmosphere and environment associated with laboratory and office settings. Moderate physical effort (lift/carry up to 25 lbs/walking.) Potential exposure to infection from disease-bearing specimens. Potential exposure to hazards of handling diseased organs/tissues. May be subjected to irregular hours, as work demands. On call as needed and occasionally covers varied shifts, weekends and holidays.

Job Description: Position Overview:

• Performs administrative and office support activities for multiple supervisors.
• Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word processing, spreadsheet and presentation software required.
• Internet research abilities are also important.
• Staff in this category may also have the title of dept. asst, coordinator or associate.
• Previous experience within HR department is helpful but not required.
• Past experience scheduling meetings/interviews/attention to detail is critical.
• Must have exceptional communication skills (written and verbal) as well as excellent organization skills.

Under the supervision of the Lab Outreach Manager and Laboratory Leadership, the Lab Outreach Specialist is primarily responsible for coordinating multiple services within the Lab Outreach Program.
This position requires strong working relationships with clients, staff, patients, physicians and vendors to support continued outreach program growth.

Minimum Qualifications:

• 1-3 years of business and administration experience in a healthcare setting.
• Knowledge of medical terminology, and third party/government program billing is a plus.

Minimum Education:
HS Diploma or equivalent. Bachelor's Degree a plus.

<!– job description page –>