Senior Administrative Specialist

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Job description

Overview:
Own Your Future. Modern Technology Solutions, Inc. (MTSI) is seeking a Senior Administrative Specialist.

Why is MTSI known as a Great Place to Work?

Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.

Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.

100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.

Great Benefits - Most Full-Time Staff Are Eligible for: Starting PTO accrual of 20 days PTO/year + 10 holidays/year

Flexible schedules

6% 401k match with immediate vesting

Semi-annual bonus eligibility (July and December)

Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account

Up to $10,000 in annual tuition reimbursement

Other company funded benefits, like life and disability insurance

Optional zero deductible Blue Cross/Blue Shield health insurance plan

Track Record of Success: We have grown every year since our founding in 1993

Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.

MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.

For more information about MTSI, please visit .

Responsibilities:
Modern Technology Solutions Inc. (MTSI) is seeking a Subject Matter Expert (SME) Administrative Professional, Director's Action Group (DAG), with government contractual execution experience to provide Program Management Office (PMO) support to the United States Space Force (USSF) Operational Command and Control (C2) Acquisition Delta responsible for developing software and the supporting architecture for the organize, understand, plan, decide, direct, and monitor capabilities within the C2 Joint Capability Areas (JCAs). A successful candidate should be a self-starter who possesses initiative, excellent communication skills, the ability to lead and collaborate effectively with cross-functional teams, and how is a proven problem solver.

Job responsibilities will include, but may not be limited to:

Providing high-level admin support to senior level leadership

Maintaining comprehensive and accurate records

Managing status of cross-Delta acquisition pathway milestones and associated documentation

Supporting the Government in management of Industry Engagements

Maintaining a list of current contractors and sub-contractors, to include University Affiliated Research Centers and Federally Funded Research and Development Centers,

Maintaining a repository of current contracts and associated data and contract summary lists

Populating and managing Delta-wide SSC Executive View (SEV) pages and associated coordination and reporting

Maintaining Delta-wide Contracting Officer Representative (COR) designations and maintain an updated list of COR assignments.

Providing status of pending, received, and approved CDRLs and invoices to the Government

Forecasting Delta-wide contract expirations and milestones for initiation and execution of acquisition plans for contract follow-on(s)

Supporting the development, modification, coordination, and approval of acquisition strategy document(s), acquisition plans, and other acquisitions and contract supporting material

Supporting and performing contract evaluations, source selections, and other acquisitions and contract-related actions per Government request and approval.

Supporting coordination with contractors, program managers, contracting officers, financial managers, program attorneys, security representatives, and other functional support regarding the execution of new and current contracts.

Providing meeting support including room reservations, dial in coordination and dissemination of meeting materials before and after the meeting, and projection during meetings

Managing incoming and outgoing mail and distribution IAW local facility practices

Supporting leadership transitions through development of continuity document and transfer of information and material

Working with and supporting external Administrative Support actions and organizations

Initiating taskers on behalf of the Government to include development of Staff Summary Sheets

Managing Government taskers with Tasker Management Tool (TMT)

Performs other duties as assigned.

Qualifications:
Required Experience:

15 years of relevant DoD/IC or relevant industry work experience

Experience working with DoD or IC acquisition organizations

DAU Contracting Certification

Knowledge of FAR and DFARS

Experience using MS365 Office Suite

Understanding Defense Department and/or Space Force organizational structure, policies, and culture

Familiarity with Defense Travel Service (DTS)

Familiarity with security procedures such as sending Visit Access Requests (VARs)

Experience handling high level taskers and can utilize reporting systems

Experience with defense or government reporting systems

Excellent analytical and organizational skills, specifically attention to detail along with effective time and project management skills

Desired Experience:

Relevant DoD and/or Industry work experience in Space Systems Command (SSC)

User experience with Atlassian Jira/Confluence

Experience setting up technical communications system such as Teams, Zoom, Tannenberg

Familiarity with Task Management Tool (TMT)

Education /Certification Requirements:

Bachelor's degree (required)

Masters degree (desired)

10 years of related professional experience is accepted in lieu of a degree.

Security Clearance Level Required:

Active Secret (Must be a U.S. Citizen)

Location/Travel Requirements:

Place of work is El Segundo, CA area, remote work opportunity is limited

May require travel up to 20% of time within the continental United States

The pay range for this position in California is $70,000/year to $95,000/year; however, base pay offered may vary depending on established government contract ranges, job-related knowledge, skills, and experience, and other factors. MTSI also offers a full range of medical, financial, and other benefits, dependent on the position offered. Base pay information is based on market location. Applicants should apply via MTSI's internal or external careers site.

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