Administrative Services Senior Partner (Sr. Administrative Assistant) - TEMPORARY POSITION

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Job description

Overview:
General Dynamics Ordnance and Tactical Systems (GD-OTS), a premier provider to the US Department of Defense and allied nations, is seeking an Administrative Services Senior Partner to join our Folsom, California team.

We are committed to supporting the mission of the warfighter. Our products can be found with every U.S. military branch and with our allies around the world. Given the nature of our work and our organization's ethos, we value trust, honesty, alignment, and transparency.

We are on a 9/80 schedule (9 hour days Monday - Thursday, alternating Fridays off, opposite Fridays 8 hour days). This is a full-time on-site position. This role will start out as a temporary position with the option of the candidate applying to become a regular full-time GD-OTS employee after 90 days.

Major Position Responsibilities:
Impacts the quality, timeliness and effectiveness of the team; uses discretion to modify work practices and processes to achieve results or improve efficiency

Completes work with a limited degree of supervision

Manages calendars and independently schedules appointments

Screens incoming calls and correspondence and responds independently a majority of the time

Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance

Arranges complex programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Directs complex and confidential preparation of records such as agenda, notices, minutes, and resolutions for department meetings

Takes and transcribes dictation; composes and prepares confidential correspondence, reports, and other complex, statistical and technical documents

Creates and maintains complex and confidential databases and spreadsheet files

Arranges complex and detailed travel plans and itineraries

Books travel arrangements; compiles documents for travel related meetings

Completes daily, weekly, monthly tasks, reports and projects

Prepares and processing expense reports for reimbursement for various staff members

Catering meeting meals to include morning, afternoon, and evening reservations when requested

Maintains office supplies and kitchen/break room supplies in building location

Distributes mail

Additional tasks as directed by local leadership staff

Basic Qualifications:
Bachelor's degree or equivalent preferred

5 - 8 plus year's related administrative experience

Able to work in fast paced, flexible environment

Self-starter with foresight to complete tasks

Good communication skills (verbal and written)

Customer Service - able to deal with various levels of staff and personalities

Ability to maintain confidentiality

Multi-tasking and Prioritization

MS Office proficiency - Intermediate/Advanced with Word, Excel, Power Point

Pay Range (USD):
$45,150 - $64,500 annually

Pay Transparency Statement:
The salary range displayed reflects the minimum and maximum for salary for this position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, internal equity, and relevant education or training. Your recruiter can share more about the range during the hiring process.

Benefits:
n/a

PTO, Vacation, and Family Leave:
N/A

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