ACADEMIC PERSONNEL ANALYST

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Job description

Overview:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit .

The mission of the UCI School of Physical Sciences is to uncover fundamental truths and to provide transformative discoveries that improve the world. Our aim is to deliver scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. Our students thrive in a diverse environment of inclusive excellence and our alumni lead top companies around the world.

The Mathematics Department hosts a workplace environment that supports wellness, creativity, teamwork, knowledge and growth. We strive to provide a balance and flexibility for our staff that supports peak performance in our work, which serves the mission of the University, School of Physical Sciences, and Department. This position will begin full time on-site. After assessing work productivity throughout the six-month probationary period along with satisfactory progress and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within the department's business needs.

Responsibilities:
The Academic Personnel Analyst in the Department of Mathematics in the School of Physical Sciences provides the primary analytical and administrative foundation in all matters related to senate and non-senate personnel for the department. Under general supervision of the Chief Administrative Officer (CAO), incumbent is independently responsible for coordinating, managing, and providing analytical and administrative support for all facets of senate and non-senate Academic Personnel, including: recruitment, merits, promotions, visiting employment procedures, leaves of absence, and international relations. Applies professional UC Academic HR concepts, organization and system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. This position advises the Department Chair and CAO in administrative matters including confidential departmental matters and provides administrative analysis related to academic personnel management. Has independent responsibility relating to non-citizen immigration procedures and applications for temporary visas, H-1b, and permanent residency applications. Interprets policy and develops/implements procedures to ensure compliance and support effective and efficient personnel operations. Serves as primary department contact and collaborates with experts on UCPath transactions and is responsible for compliance with efficient business practices around supporting documents, entries, tracking, and transactions. Effectively works with the Physical Sciences Dean's Office, Academic Personnel, International Center, and Human Resources for resolution of a variety of complex personnel issues. Maintains statistical data and files, and personnel records.

Qualifications:
Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .

The expected pay range for this recruitment is $30.56- $42.00 (Hourly).

Required:

Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

Demonstrated organization, problem solving, and communication skills.

Ability to handle all personnel matters with discretion and confidentiality.

Experience in setting priorities and following through on assignments in order to meet deadlines.

Demonstrated ability to analyze information, problems, complex policies and procedures to define the problem or objective, identify relevant concerns or factors; formulate logical and objective conclusions and recognize alternatives and their applications.

Demonstrated written skill to compose accurate memos, letters and other correspondence.

Ability to work independently with minimal direction.

Demonstrated ability to communicate effectively both orally and in writing with various levels of staff, faculty, students and the public and private industry and skill in handling issues both professionally and diplomatically with a diverse range of cultural, social, economic and educational backgrounds.

Ability and willingness to maintain a positive attitude and contribute as an individual and as a team member to achieve the goals and mission of the Department.

Ability to adapt to changing priorities.

Ability to function as a member of a team.

Bachelor's degree in related area and / or equivalent experience / training.

1-3 years Experience in personnel analysis or administration; or an equivalent combination of education and experience

Preferred:

Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

Knowledge of human resources management systems and other related business software programs and systems.

Knowledge of unit academic culture and educational goals of discipline(s) served.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: .

For the University of California's Anti-Discrimination Policy, please visit:.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (phone number removed) or .

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