Office Assistant - Divorce/Litigation Firm

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Job description

Exact Staff is seeking a bright, energetic, and highly professional Office Assistant to join our client's reputable divorce and litigation firm in Irvine, CA. This is a full-time, temp-to-hire opportunity for a detail-oriented individual who thrives in a fast-paced legal environment. If you are organized, proactive, and comfortable interacting with clients and attorneys, we encourage you to apply.

Hours: Full-time, Monday to Friday, 8:30 AM - 5:30 PM.

Key Responsibilities:

• Answer and manage phone calls in a courteous, professional manner.
• Greet clients and visitors, ensuring a positive experience from arrival.
• Perform administrative tasks such as filing, scanning, and organizing files (including closed case files).
• Maintain a clean and organized office space, including the lobby and kitchen.
• Manage office supplies, order inventory, and handle light maintenance of common areas.
• Assist with meeting preparations and client refreshments.
• Handle incoming and outgoing mail, as well as manage file transfers and office equipment maintenance.

Requirements:

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to multitask, think critically, and solve problems independently.
• Prior experience in a legal or professional services office is preferred, but not required.
• Comfortable in a fast-paced environment, particularly within a legal setting.
• Excellent communication and interpersonal skills.

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