Philanthropy Administrative Coordinator

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Job description

Join our thriving Philanthropy Team and make a significant impact by supporting philanthropy programs and fundraising initiatives that fuel our success. As an essential member of our team, you will be instrumental in driving fund development activities, managing various scholarship programs, and streamlining processes for incoming and outgoing donations. We take pride in being recognized as a Great Place to Work for four consecutive years at American Career College and West Coast University. With over 110 years of experience in education and ongoing growth, we invite you to join us and grow alongside our dynamic organization!

You will make an impact by:

• Managing the philanthropic donation processes for multiple foundations and corporate giving programs, including data entry, committee support, and awardee communication.
• Maintaining databases for tracking volunteerism, donations, scholarships, and alumni activities.
• Preparing meeting agendas, memos, presentations, and correspondence related to philanthropy programs.
• Coordinating office calendars, attending meetings to record minutes, and processing confidential information.
• Supporting fundraising activities through prospect research, data processing, donor correspondence/ stewardship, and program tracking.
• Facilitating multiple scholarship program processes, including online application portal administration, committee organization, applicant outreach, response summarization, and awardee/non-awardee communication.

Your experience includes:

• Minimum of three (3) years of experience performing increasingly complex and highly responsible office and administrative support work including work in an executive/senior management business office environment.
• Experience in a non-profit organization or family office is preferred.
• Highly reliable, trustworthy, and performs work with strong decorum and business etiquette.
• Experience supporting multiple tasks in a high-paced environment that includes the ability to take control and manage tasks independently to closure.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Proficiency in Microsoft Office Suite and Mac computer.
• Strong organizational skills with an excellent attention to detail.
• Team player with strong interpersonal skills and the ability to build relationships with stakeholders, both internal and external.
• Please note that this is an onsite position where you will work in our Administrative office in Irvine daily.

E ducation/Certifications:

• Bachelor's degree required.
• Certified Administrative Professional (CAP) designation preferred.

Salary:

• $27.70/hour - $37.39/hour

Campus: Administration Irvine
Function: Administrative