Temporary Administrative Assistant III

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Job description

Overview:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit .

Responsibilities:
This recruitment is for Temporary Administrative Assistant III positions through UCI's internal temporary staffing service.

The Administrative Assistant III must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

Job Duties:

Support new and existing Chao Family Comprehensive Cancer Center (CFCCC) programmatic activities including but not limited to, Cancer Research Education & Training Coordination (CRTEC); Equity, Diversity & Inclusion (EDI)

Coordinate scheduling, advertising, registration, meeting logistics, and evaluation for three research programs, CFCCC workshops, and related Cancer Center activities.

Support educational, mentorship, and career development programs spanning high school students to mid-career faculty in cancer research.

Assist with program development and management, including curriculum planning, speaker scheduling, advertising, registration, and evaluation.

Organize seminars, workshops, and activities for Cancer Center members and community engagement.

Develop and maintain trainee databases (EVAL or Smartsheet) to track outcomes and assess program impact.

Collect and report education metrics and contribute to new initiatives supporting equity, diversity, and inclusion (EDI).

Identify and collaborate with campus departments to enhance EDI training and awareness programs.

Track CFCCC demographic data for program participants to measure EDI efforts and highlight improvement areas

Qualifications:
Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .

Pay Rate: $28.49

Required:

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

Requires effective organization skills

Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.

3-5 years Broad knowledge of office environment and administrative support needs with the ability to provide executive level support in a fast-paced environment.

3-5 years of Administrative Assistant experience

3-5 years of managing different department programs

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: .

For the University of California's Anti-Discrimination Policy, please visit:.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (phone number removed) or .

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