Administrative Assistant II

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Job description

Administrative Assistant II

La Verne, CA(on-site)

Pay Rate: $33-40/hour

6-month assignment (potential to extend)

Schedule is Mon-Thursday/ Every Friday off

We are looking for an Administrative Assistant to be responsible for Mail Services, Phones, Data Entry, Schedule Meetings, and phone and in-person inquiries. The ideal candidate will prepare administrative tasks in a timely manner and have outstanding customer service skills, self-initiative, and drive.

Duties:

Prepares letters, reports, and other documents from rough drafts and creates basic spreadsheets, including expense reports.

Answers inquiries, clarifies rules, processes, and procedures and provides general knowledge of institutional operations.

Extracts information from a variety of sources and compiles information for periodic or special reports.

Processes petty cash requisitions, prepares reimbursement reports, and monitor replenishment of funds.

Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders.

Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information.

Files documents, records, and reports; develops, reconstructs, and/or purges files, indexes, locates, and updates records.

May act as timekeeper and assists employees and managers with accurate timekeeping submission.

Minimum Qualifications:

High school diploma or GED and 5+ years of relevant experience, or Associates Degree or University with 3+ years of experience.

Knowledge of administrative procedures and systems, methods and techniques.

Ability to make arithmetic computations with speed and accuracy.

Strong, early, and clear communication both verbally and in writing.

Ability to establish and maintain effective working relationships and work in a team and independent environment.

Possess intermediate knowledge of MSOffice, DocuSign, and Adobe.

Must possess a valid CA Drivers License.

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