Executive Assistant 3 LOM - Administration-FT-Days

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Job description

Overview:
UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only , and American College of Surgeons-verified , and . UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit

Responsibilities:
Position Summary:

Reporting directly to the Chief Executive Officer, the Executive Assistant is responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The incumbent manages a variety of special projects, some of which may have organizational impact. Responsibilities include, but are not limited to serving as the primary point of contact for internal and external constituencies on all matters pertaining to various C-Suite leaders. Monitoring and responding to emails, scheduling and calendaring meetings; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Qualifications:
Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .

Required Qualifications:

Minimum of five years high level administrative experience at the Executive Level.

Eight years of related experience managing large administrative projects with the know-how around prioritizing the projects and meeting all deadlines.

Ability to analyze and manage budgets and make forecasts as required.

Ability to manage and maintain complex calendars and schedules and navigate appointments.

Ability to maintain a work pace appropriate to the workload. Must demonstrate customer service skills appropriate to the job.

Excellent written and verbal communication skills in English.

Very strong interpersonal skills to communicate effectively among diverse groups of people and the ability to build relationships with stakeholders across the health system, including staff, board and committee members, external partners and donors.

Ability to work collaboratively and thrive in a fast-paced, rapidly changing and often political environment.

Demonstrated excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols.

Strong project management skills including the ability to effectively manage multiple projects and tasks simultaneously.

Proven ability to handle confidential information with discretion.

Forward looking thinker, who actively seeks opportunities and proposes solutions.

Strong organizational skills, detail-oriented. Demonstrated sound critical thinking and strong problem-solving skills.

Demonstrated ability to work independently on projects, from conception to completion, and must be able to work under pressure. Strong skills in Microsoft Office (Outlook, Word, Excel, and Power Point)

Ability to write succinct and accurate executive summaries for senior level audiences.

Ability to draft correspondence on behalf of Chief Administrator and other executives. Must possess the skill, knowledge and ability essential to the successful performance of assigned duties.

Must possess the skill, knowledge and ability essential to the successful performance of assigned duties

Must demonstrate customer service skills appropriate to the job

Excellent written and verbal communication skills in English

Ability to maintain a work pace appropriate to the workload

Ability to establish and maintain effective working relationships across the Health System

Preferred Qualifications:

Knowledge of University and medical center organizations, policies, procedures and forms

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to Work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page:

Closing Statement:

The University of California, Irvine is an . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at or at (phone number removed), Monday - Friday from 8:30 a.m. - 5:00 p.m.

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