Accounts Payable Coordinator

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Job description

Maintain a thorough understanding of all A/P functions, company policies and procedures, financial information systems and business relations, as well as external vendors

Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A/P system, by strictly following all internal policies and procedures

Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy

Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing

Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests; coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion

Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution

Prepare and distribute checks to vendors and employees in a timely and accurate manner

Perform timely vendor statement reconciliations for both domestic and international vendors

Maintain organized files of open and closed AP invoices in accordance with department standards

Set up vendors, employees, and payment terms in Friedman/AS400 and in-house system

Process and audit 1096 and 1099 Forms for submission to IRS

Prepare cash voucher for refunds from vendors

Research returned checks/credits for reconciliation and reconcile discrepancies

Work closely with IT department to implement process improvements

Create or update documentation of guidelines and procedures related to A/P workflows periodically as necessary

Communicate with vendors and/or internal departments on past due invoices and other related issues

Evaluate process flows within the A/P cycle and make ongoing recommendations for process improvement

Perform other duties, analysis and projects as assigned.

Requirements

Bachelor's degree in Accounting or a business-related major from an accredited college is preferred

2-3 Years of Accounts Payable experience, manufacturing industry experience a plus

Experience with a Friedman/Frontier a plus

Strong work ethics and team player with excellent communication skills - written & oral

Experience in high volume accounting departments and ability to meet deadlines and work under pressure

Strong personal organization and time management ability with attention to detail

Possess a great attitude and good analytical skills and ability to multi-task

Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy

Possess high customer service orientation with vendors and internal customers

Ability to deal sensitively with confidential material

Proficiency in Excel, Windows and Word

Adept to learning new software solutions and apply continuous process improvements

Benefits

Medical and Dental Benefits - substantially company-paid!

Vision insurance

401(k) with company match

Company-paid Pension

Disability insurance

Life insurance - company paid

Flexible spending account

Paid time off

Parental leave

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