ADMIN OFCR 2 CX

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Job description

Special Instructions for Applicants:
Please include a resume, cover letter and at least the names and contact information for 3 professional references with your application. For your 3 professional references, please include them at the bottom of your cover letter. Thank you.

This position is eligible for a hybrid work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

Department Summary:
The Teaching and Learning Center (TLC) supports UCLA's community of educators in engaging in equity-minded and research-based teaching practices in support of diverse learners, advancing instructional innovation and pedagogical research, and celebrating inclusive excellence in teaching. To realize this mission, the TLC collaborates with instructors, leadership, and various campus partners to champion visionary ideas and forward-thinking initiatives that transform and elevate the teaching enterprise.

Position Summary:
Ready to make an impact? As the Infrastructure Operations Coordinator (Administrative Officer 2 CX), you will be at the heart of our operations, driving efficient daily administrative tasks, building coordination, and equipment management. With opportunities to oversee exciting projects and collaborate across teams, this role offers a hybrid work environment, fostering flexibility and growth. If you are organized, tech-savvy, and ready to contribute to impactful initiatives, apply now to be part of a high-impact team!

Reporting to the Director of Infrastructure and Special Projects, the Infrastructure Operations Coordinator is tasked with managing the department's daily administrative, operational, building, and equipment needs. Key responsibilities include organizing departmental data and media, overseeing expense and income transactions, generating reports, and managing all office logistics. The role serves as the primary liaison for building coordination, safety, and facilities management.

Additionally, the incumbent maintains the department's equipment inventory, coordinates infrastructure projects, and provides A/V and technology support for meetings and events. Strong organizational skills and the ability to collaborate effectively with both internal and external stakeholders and vendors are essential. The incumbent will also assist the Director of Infrastructure and Special Projects in delivering high-level analysis, program management, and project management for the AVPTL, the Instructional Design and Media Production (IDMP) unit, and the TLC as a whole. Responsibilities include prioritizing tasks, following up on assignments, and meeting deadlines to achieve project goals as assigned.

Join Us Today! If you are ready to take on a challenging yet rewarding role as the Infrastructure Operations Coordinator at UCLA's Teaching and Learning Center and contribute to excellence in education, we want to hear from you! Apply now to be part of a dynamic and growing team.

Salary & Compensation:
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit to discover benefits that start on day one, and to calculate the total compensation value with benefits.

Qualifications:
2-3 yrs of experience Minimum of two to three years of professional work experience in project management (Required)

Bachelor's degree in related area or an equivalent combination of education and experience is required. (Required)

Minimum of two to three years of professional work experience in program or project management. (Required)

Basic understanding of program and project management principles, including planning, execution, and evaluation, as well as familiarity with project management methodologies and tools. (Required)

Knowledge in applying online etiquette essential to engaging effectively and professionally with supervisors, colleagues, and clients in remote meetings using videoconference technology (e.g., video camera on, mute when not speaking, enabling chat for discussion, etc.). (Required)

Knowledge of digital technology, software and platforms such as Asana, Adobe Creative Cloud (Photoshop, InDesign, Illustrator, etc.), Microsoft Office, presentation software, and web page creation and editing software. (Required)

Ability to establish and maintain cooperative working relationships with individuals at various levels of the organization to create a harmonious and productive work environment. (Required)

Problem-solving skills including the ability to analyze information, situations, policies, and procedures to evaluate and address challenging issues, and proactively research appropriate channels for solutions. (Required)

Basic skill and knowledge of data analysis; skill in analyzing information, problems, situations, practices or procedures. (Preferred)

Understanding of physical and technological infrastructure management, including space, inventory, cybersecurity, network, software, hardware, and server infrastructure. Demonstrated skill in project management theory and practice to coordinate intra- and cross- departmental teams. (Preferred)

Excellent communication and interpersonal skills; ability to collaborate effectively with diverse groups with a strong commitment to diversity and inclusion. (Required)

Ability to work on campus with the potential for a hybrid schedule. (Required)

Education, Licenses, Certifications, & Professional Affiliations:
Bachelor's Degree Bachelor's degree or an equivalent combination of education and experience is required. (Required)

Special Conditions of Employment:
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Complete Position Description:
(url removed)

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