Administrative Assistant II

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Job description

About Vanir:
Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Job Description:
Essential Duties & Responsibilities:

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Receive direction from immediate supervisor in completing non-routine assignments

Scan, fax and bind documents, reports, and proposals as required

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

Distribute reports as directed by immediate supervisor

Originate correspondence and reports not requiring the personal attention of immediate supervisor

Prepare general correspondence and maintains general files.

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Receive, sort, and distribute mail

May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.

Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.

May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate

May represent immediate supervisor at project-related or other meetings as directed

Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders

Perform other responsibilities associated with this position as may be appropriate

Minimum Qualifications:

High school diploma (or equivalent and more than 5 years of relevant work experience, preferably 10 years of experience

Proficiency in Microsoft Office Suite of software is required

Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Experience in creating PowerPoint presentations is required

Good written and oral communication, organizational, and interpersonal skills are required

Self-starter, multi-tasker

Ability to work in a high volume, dynamic team environment

Proven record of accomplishments of office administration

Flexible attitude to changing conditions

Accountable and dependable to follow through with tasks/project

Handles all matters in strict confidentiality

Special projects as needed

May assume other duties as required/needed

Maybe required to work past regular work shifts as needed

Maybe required to work various shifts as needed

This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The hourly range for this position is $21.15 - $22.95.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

How to Apply:
If you're interested in working for Vanir please visit our website to learn more and to apply online at .

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email:

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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