Executive Administrative Assistant to CEO

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Job description

Executive Admin to CEO

Sepulveda Sanchez Accident Lawyers

IMPORTANT INFORMATION TO APPLY

You will be evaluated and vetted based on your ability to follow instructions. DO NOT apply through this posting, or the contact information on our website. If you do, you will not be considered.

TO APPLY: Call us at (phone number removed) and follow the instructions given.

What We Do

At Sepulveda Sanchez Law, we bring the fight to the insurance companies and corporations who cause harm to our clients. We are an award-winning personal injury law firm, committed to taking on cases for all people who have suffered injustice at the hands of an individual, insurance company or large corporation. We are not afraid to take our cases to trial when a fair settlement cannot be reached. Our mission is to help our clients recover financially, emotionally and physically from the tragic events they have experienced.

Join Our Team

Sepulveda Sanchez Law is a rapidly growing, ambitious, innovative, and talented law firm that is committed to obtaining justice for our clients on a national level. We are committed to delivering the best client experience and live our core values of constant improvement, teamwork, client's first, and innovation. We are committed to ensuring our clients achieve justice during what is one of the darkest times of their lives. Winning cases for our clients is our number one priority and we are looking for people to join our team to accomplish that mission.

Executive Assistant Position

Note: In office, 5 days/week in Koreatown LA.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our law firm's CEO. Executive Assistant's responsibilities include managing the CEO's calendar, time, focus making travel arrangements, generating reports, assisting with powerpoint presentations, assisting in meeting preparation, coordinating meetings with business development partners, making sure the CEO's schedule is being followed, and managing CEO's e-mails. The executive assistant will also coordinate phone calls with clients, schedule meetings, and act as a gatekeeper to all team members and clients who want time with the CEO. The executive assistant must also be willing to help with CEO's personal matters, such as his real estate portfolio, personal travel, appointments, and other business ventures. The executive assistant will also be responsible for being the right hand of the CEO, and when necessary, the voice of the CEO The executive assistant must be willing to fill in for meetings for the CEO and calendar follow ups with the team. To be successful in this role, you should be super-organized, have great time management skills, pro-active, solutions driven, and possess good people skills. You have to be able to take action and find a way to get the job done without much guidance. Ultimately, you will contribute to the efficiency of our law firm and CEO (professionally and personally) by ensuring the CEO is free to spend more time doing what only he can do.

Requirements

Responsibilities

Act as the point of contact between CEO, management team, employees, clients and other external partners

Manage CEOs calendars and set up meetings

Manager and filter CEO e-mails

Make travel and accommodation arrangements

Take minutes during meetings, schedule follow ups with employees

Screen and direct phone calls and action e-mails/correspondence

Organize and maintain CEO's calendar, organize and structure law firm operation documents

Conduct research on a variety of matters related to law firm expansion

Executing contracts with vendors, strategic partners, and sign off on law firm initiative on behalf of CEO

Assist with Law Firm projects related to market expansion and client experience.

Work experience as an Executive Assistant, Personal Assistant or similar role, a plus

Excellent MS Office knowledge

Experience with Google Sheets, Excel, Powerpoint, Quickbooks a plus

Handle CEO personal arrangements - real estate, insurance, taxes, travel, investments and other business ventures,etc

Have reliable transportation

Ability to work weekends and after-hours when necessary

Experience with Slack App a plus

Self starter

Outstanding organizational and time management skills

Discretion and confidentiality

Bachelor Degree is a plus

Bi-Lingual is a plus

Benefits

401K

Health Care Benefits

Paid Time Off

Tech Driven Office

Koreatown LA HQ Location

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