IT Coordinator - Technology Project Coordinator

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Job description

The Technology Project Coordinator is a technical representative, charged with assisting the Technology Project Team in addressing the needs of bond funded technology projects. This position will serve as a supporting resource for Technology Project Managers in managing and maintain project documentation, scheduling meetings, and serving in an overall coordination capacity to successfully complete bond funded projects. The TPC will support the TechnologyProject Management team by responding to technology project requirements and provide the necessary support to successfully deliver projects on time and on budget. The TPC will manage and coordinate the implementation of complex Information Technology (IT) projects, identify and coordinate with project team so resolve technical issues, develop project presentations, including but not limited to the following project types:

Networking and Communications

Physical Security

Audio Visual

VoIP and Telephony

Software Upgrades

Helpdesk and Work Order Systems

Wireless Deployment

Tasks include but not limited to:

Project Documentation:

Project Initiation Forms

Project Schedules

Risk Identification and Mitigation

Meeting Coordination:

Schedule and coordinate meetings

Create agendas and take meeting notes.

Coordinate with stakeholders to finalize meeting minutes.

Project Execution:

Coordinate with stakeholders to complete project tasks!

Provide timely status reports.

Organize project folders and documentation.

Create reports and presentations as needed.

Successfully support in the coordination of 5 to 10 projects simultaneously, ranging in value and complexity.

Documents and reports all project data accurately and in a timely manner.

Successfully support in the delivery of IT projects on schedule and within budget.

Report and collaborate with Program Management Office on all IT project matters.

Review and develop IT related contract documents and ensure deliverables are complete and accurate.

Develop detailed technical scopes of work to support IT projects.

Review and coordinate the approval of IT project submittals.

Coordinate budget and schedule information• Coordinate with Asset Management

Track all project status and provide management reports relative to overall program relative to construction project delivery schedules.

Assist with change order review and evaluation with Construction Project Manager and Cost Estimators.

Plan, organize, coordinate, and report performance of IT projects to include cost and schedule.

Update risks logs and identify risk mitigation plans.

Requirements

Minimum Required Qualifications:

3 years of experience in management of multiple IT projects; experience within a capital.

improvement programs and familiarity with relevant codes and standards.

Experience coordinating on multiple IT projects with differing complexities and size.

Demonstrated experience working in project environments.

Experience researching validating components for complex technology projects.

Involvement of all parts of the project life cycle, to include planning, design and closeout in regard to IT.

Experience supporting a variety of technologies including but not limited to Network, Server, VoIP, CCTV, AV, Storage, Wireless.

Preferred Qualifications:

Certifications in technology or project management related fields

Experience in developing RFQ/RFP packages.

Experience in Design-Build projects

Experience in Community College Facilities

Identify and coordinate with project team so resolve technical issues,

Familiarity with bidding and contracting process, and with programs that utilize public funds.

Experience facilitating and coordinating end user training sessions.

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