LAUSD - 202519 - Project Manager Services (Enterprise Applications)

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Job description

Job Role: Project Manager Level II

Number of Opening: 1

Number of Resumes To Be Submitted: 2

Project Duration: 1 year

Number of References Required Per Candidate: Provide a minimum of three (3) references closely related to leading software implementations, public sector reference preferred. The reference information must include the following information:

(1). Project Size

(2). Project Scope, including specific services provided

(3). Period of Performance

(4). Contact information, including name of the organization, contact person, phone number, and email

Period of Performance: One (1) Year Assignment

Location (on-site): 333 S. Beaudry Avenue, Los Angeles, California 90017

Minimum Qualifications:

Minimum 5 years Project Management experience.

College degree in engineering, business, public administration, computer technology, or a related field.

Minimum 5 years of experience in software/application development lifecycle.

Desirable Qualifications

Minimum 5 years Project Management experience; public sector experience is preferred.

College degree, preferably in IT related field; minor or advanced degree in business or IT related subject is a plus.

PMP certification and/or other industry and project management certifications is a plus.

Minimum 5 years experience in using formal project management methodology, techniques, and tools.

Minimum 1 year of experience providing project management software implementation services.

Demonstrated expertise in creating and maintaining project deliverables such as project charter, project plan, status reports, project timesheets, estimates, communication plan, reports, risk management plan, budget (work hours and cost), milestone/deliverable charts.

Budget management skills: Ability to prepare, analyze, and review financing plans and related budgetary information required for estimating projects.

Experiences with software vendor and remote resources management

Demonstrated experience in managing issues, scope, and quality while bring projects to successful completion within the cost and time requirements.

Adaptability and flexibility including ability to manage deadline pressure, ambiguity and change.

Negotiating skills within a context of political sensitivity and conflicting interests.

Presentation and written communication skills.

Ability to build teams and generate a spirit of cooperation while coordinating diverse activities and groups; people management and negotiating skills within a team environment.

Scope of Services: The Information Technology Services (ITS) oversees the technology architecture supporting the District s instructional mission and is committed to modernizing the District s technology needs. ITS as part of its application modernization efforts is replacing many of the applications that have reached its end-of-life cycle and is seeking an experience Project Manager to lead, manage, and coordinate the implementation efforts with the various stakeholders. The Project Manager may lead multiple implementations projects and the responsibilities are not limited to the following:

Meet with project sponsors and stakeholders to determine and document project scope.

Prepare Scope of Work for software replacement/upgrades.

Represent the District in Source Selection committees.

Manage project software/development implementations.

Lead blueprint sessions with relevant stakeholders to identify and document detailed requirements.

Develop project plan including project schedules and project costs.

Prepare Project Charters, Risk Assessments, and present at various committees.

Prepare project budget estimates.

Provide project updates to ITS PMO on QuickBase and as required by ITS PMO.

Manage project document collection repositories like SharePoint, MS Teams, and other project management applications.

Coach and mentor district staff in project management practices.

Create and manage work orders for enhancements, bug fixes, incident change requests, etc.

Identify and coordinate resources required to implement project plans.

Work with developers to ensure applications are developed as planned.

Ensure process and procedures meet ITS security protocols.

Coordinate and review testing, training, change management and rollout for new portals or applications.

Manage vendors implementing/developing various outsourced projects.

Provide timely project updates to project sponsors and relevant stakeholders.

Provide other services as needed related to cyber-attack response or resulting organizational change management.

Deliverables

Collect functional business requirements using interviews, document analysis, business process descriptions, use cases, task, and workflow analysis.

Create and manage work orders for enhancements, bug fixes, incident change requests, budget allocations.

Create presentations for various stakeholders.

Create Project Plans.

Provide and distribute meeting minutes.

Manage SharePoint, MS Teams, or other project management sites for project timelines, tasks, communication, and document collection.

Project charter(s), including the definition of completion criteria.

Work Schedule: The resource shall be available to begin work upon full execution of the agreement. Standard work hours will be Monday thru Friday between 8:00 am to 5:00 pm, unless other arrangements are mutually agreed upon. The actual schedule may be adjusted based on project needs by the sponsor.

Other: For the duration of the project, the proposed firm and/or resource are expected to bring their own laptop computer equipped with appropriate project management tools such as MS Word, Excel, SharePoint, etc. A performance review will be conducted by the District to ensure services are performed satisfactorily by the Contractor and its resource. Contractor will be notified by the District of their performance. If the review is unsatisfactory, the contractor will be required to submit a corrective action plan to address the deficiencies. If the performance is not improved, the contract will not be renewed, and the option years will not be exercised.

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