Program Compliance Specialist

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Job description

This role is focused on delivering high caliber results, on predetermined timelines, while assisting to manage workflow processes related to all aspects of Contract Compliance Management. The successful incumbent must be well organized, have high digital acumen and aptitude, and maintain great interpersonal skills to effectively communicate with both internal and external customers.

Requirements:

Bachelor's degree or equivalent education preferred

High school diploma with 3-5 years similar work experience required

Five years working experiences related to Workforce contract compliance requirements, data collection, document generation. Computer skills (advanced or proficient) to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications

Proficiency in Microsoft Office Suite, MS Outlook, and data entry required

Ability to work independently. Good organizational skills with attention to detail

Ability to handle multiple tasks and prioritize workload accordingly

Interpersonal skills to effectively communicate with both internal and external customers

Principal Duties:

Contractual Reporting and Submittals:

Manage full cycle of all the submittals to the Client

Track submission due dates and lead preparation and issuance of all site contractual reports and submittals

Accurately and timely file the updated submissions within Client systems and client's Prolog (or equivalent)

Facilitate the submittals and comments reviews with the client as required

Coordinate and arrange necessary data with other Client and non-Client resources to support the submissions

Develop necessary processes, procedures, guidelines to ensure sustainability

Develop and deliver customer reports, meeting minutes and agendas. Collect all information, maintain organized databases of information, format a presentable reports within a specific time range

Prepare ad hoc reports and necessary responses to Client management and the Client

Be a back up for preparation of the incident reports

Compliance Management:

Develop a site compliance comprehensive database including all regulatory, contractual and safety requirements for permits, inspections and certifications

Maintain the compliance database by tracking due dates, scheduling and ensuring all work related to the compliance has been updated in QFM, coordinating timely payments

Develop and implement a process for documenting and tracking the non-compliances issued by authorities. Ensure the completion of non-compliances is tracked in the system and communicated to the Client internal or external resources responsible for completion of the work

Develop and document Standard Operating Procedures (SOP) working with other Client and external stakeholders. Maintain the SOP database and regular review the SOPs to ensure compliance with the operational, regulatory and contractual requirements

Ensure 100% compliance of the Client site

CMMS (QFM):

Perform regular reviews of the QFM paymec requirements to ensure compliance with the contract requirement. Propose changes and improvements to ensure compliance and sustainability

Run QFM periodic reports or as needed tracking operational and maintenance attainment against the contractual requirements. Facilitate regular reviews and implement improvements as needed

Assist with maintaining CMMS database including equipment history, status, work order management, preventative maintenance scheduling

Be a back up to the maintenance planner and scheduler as needed

Inclusivity requirements management:

Focus will be to lead Client Contract Management related to Diversity & Inclusion

Maintain B2Gnow Small Business Enterprise (SBE) system

Monitor, audit and enforce Labor Compliance Program in accordance with DIR accepted practices

Maintain Certified Payroll system, LCP tracker

Verify that appropriate wages are paid on certified payroll, CA prevailing wage determinations

Be a back up to update B2Gnow, LCP tracker and submission of necessary reports

Financial:

As necessary prepare contract booking documents such as subcontracts, PO's, invoice collection and tracking, and other finance related matters

Perform simple account balancing and reconciliation

Be a back up and to be able to create POs, process invoices and related matter

Other:

Be first line of communication to customer, building occupants, and project company

Be responsive with telephone calls, emails, and electronic generated work orders

Post information to records and databases. Assist maintaining organized document storage databases, SharePoint

Provide research, problem solving, and insight into increasing business processes and efficiencies related to Diversity and Inclusion

Provide a professionally maintained office environment. Responsible for product orderings and inventory

Attend and document meetings during all project phases

Perform other duties necessary to provide administrative support to the O&M team

Perform necessary site inspections, collecting site verifications and checks as necessary

Other duties as assigned

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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