Contract Administrator I

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Job description

Are you detail-oriented, organized, and passionate about ensuring procurement processes run smoothly? As a Contract Administrator I for the Los Angeles Community College District, you'll play a critical role in the coordination and management of procurement activities for construction and professional services. Your work will be at the heart of our projects, ensuring the selection of top-tier general contractors and service providers while adhering to strict policies and procedures.

Key Responsibilities:

Collaboration & Coordination: Work closely with project management teams at both the PMO and college sites to develop and prepare procurement packages for general contractors and professional service providers. Your role may also involve change management activities as needed.

Competitive Bidding & Selection Management: Oversee various competitive bidding and selection processes from initial planning to final award. This includes taking charge of all administrative functions, such as preparing procurement documents, issuing addenda, managing evaluation materials, and finalizing contract documents.

Pre-Qualification Process Management: Manage the pre-qualification processes for professional and construction services firms. This includes preparing RFQ packages in collaboration with Subject Matter Experts (SMEs), leading pre-submittal instruction meetings, coordinating RFCs and issuing Addenda, reviewing submitted SOQs, facilitating evaluations, and managing post-award submittals through to BOT Award and contract execution.

Adaptability & Versatility: Based on workload and departmental resources, your tasks and responsibilities may shift over time at the discretion of the department supervisor to best serve the needs of the District.

Compliance & Adherence: Maintain strict adherence to all policies, procedures, templates, and applicable laws as part of your daily routine. This role is critical for ensuring compliance under the scrutiny of consistent internal and external audits.

Reporting & Quality Control: Manage reporting, tracking, and quality control for all assigned procurement processes, ensuring accuracy and completeness at every stage.

Concurrent Project Management: Handle multiple procurement processes simultaneously, coordinating with various stakeholders to ensure smooth operations.

Non-Supervisory Role: This is a heavily administrative role. Applicants should note that this position does not involve supervising others performing these functions.

Attention to Detail: Due to the high level of scrutiny and the critical nature of compliance in this role, a keen attention to detail is essential.

Work Environment: Currently, District policy allows for a four-day in-office work week with one remote day per week. The work schedule, including the remote day, is subject to department supervisor approval and may change at any time.

Requirements

Minimum Required Qualifications:

Experience: You bring 1-3 years of hands-on experience that aligns perfectly with the responsibilities outlined in this role. You've been in the trenches, gaining the practical know-how that makes you a valuable asset from day one.

Contract Savvy: You have a solid understanding of standard contract terms and conditions, ensuring you can navigate the complexities of procurement with confidence and clarity.

Tech Proficiency: You're not just familiar with Microsoft Excel, Word, and Adobe Acrobat-you're proficient. These tools are your go-to for organizing, analyzing, and presenting information with precision.

Work Ethic: Your colleagues describe you as reliable, responsive, and positive. Integrity isn't just a word to you; it's a way of life. You're detail-oriented, organized, and always strive for excellence in everything you do.

Quick Learner: You're a fast learner with a logical mind. Complex processes don't intimidate you; they inspire you. You quickly adapt to new systems, making you a versatile and valuable team member.

Quality-Focused: You have a laser focus on quality and accuracy, understanding that the details matter. Every document, report, and process you manage is handled with care and precision.

Communication Skills: You excel in communication, both written and verbal. Whether you're drafting a report, coordinating with a team, or presenting an idea, you do so with clarity and confidence.

Project Management: You have a knack for juggling multiple projects at once. Your ability to accurately track and report on the status of concurrent tasks ensures nothing falls through the cracks.

Preferred Qualifications:

Associates Degree: An associate degree, especially in a relevant field, will set you apart. If you've pursued studies that align with this role, we'd love to see how your education has prepared you for success.

Project/Program Management Experience: If you've navigated the complexities of program or project management before, your expertise will be highly valued. Show us how you've successfully managed projects from start to finish.

Electronic Bidding Software: Familiarity with electronic bidding software is a big plus. If you've used this technology to streamline procurement processes, you'll hit the ground running here.

Project Management Software: Experience with project management software will give you an edge. If you've leveraged tools to organize, track, and manage tasks, your skills will be a great fit for our team.

Benefits

Comprehensive Medical Coverage: Your health is our priority. We offer top-tier medical insurance plans designed to keep you and your family well-covered.

Dental & Vision Care: Keep your smile bright and your vision sharp with our comprehensive dental and vision plans, ensuring you maintain optimal health.

401(k) Retirement Plan: Secure your future with our robust 401(k) plan, featuring employer matching to help you grow your retirement savings faster.

Sick Pay: We understand that life happens. Our sick pay benefits ensure you can take the time you need to recover without financial stress.

Paid Vacation Time: Recharge and unwind with paid vacation days, giving you the freedom to take that well-deserved break whenever you need it.

Employee Support: Beyond the basics, we offer a supportive work environment that values your well-being and work-life balance.

Pay Range: 78K-87K, depending on experience.

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